Call for participation

Colleagues,

We invite you to present at the 12th eResearch Australasia Conference.

Pullman Melbourne, Albert Park, 15 – 19 October 2018.

eResearch 2018 will offer delegates the opportunity to engage, connect, and share their ideas and exemplars concerning new eResearch capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference workshops will be held on Monday and Tuesday, with the main conference program running from Wednesday to Friday.

Submissions are invited for the following presentation types:

  • Birds of a feather sessions (BoFs)
  • Hackathons
  • Lightning talks
  • Posters
  • Pre-Conference Workshops
  • Presentations
  • Solutions Showcases

Presenters will be required to fund their own attendance at the conference and should not submit an abstract if this is not possible.

We look forward to receiving your submission and seeing you at the conference in October.

Abstract Submission Portal

To submit an abstract you will be asked to enter your email address and create a password.

Once you have created and account, you can submit abstracts. You can log back in to submit more abstracts and to register for the conference.

Please contact Conference Design if you require assistance submitting your abstract.

mail@conferencedesign.com.au

+61 3 6231 2999

23 April 2018

Call for Abstracts Open:

  • Birds of a feather sessions (BoFs)
  • Hackathons
  • Lightning talks
  • Solutions Showcases
  • Posters
  • Pre-Conference Workshops
  • Presentations

8 June 2018

Call for Abstracts Close:

  • Birds of a feather sessions (BoFs)
  • Hackathons
  • Lightning talks
  • Pre-Conference Workshops
  • Presentations

Late July 2018

Notification of Abstract Acceptance:

  • Birds of a feather sessions (BoFs)
  • Hackathons
  • Lightning talks
  • Pre-Conference Workshops
  • Presentations

24 August 2018

Call for Abstracts Close:

  • Posters
  • Solutions Showcases

Week of 27 August 2018

Notification of Abstract Acceptance:

  • Poster submissions
  • Solutions Showcase

7 September 2018

Early bird and presenter registration closes

Topics and Streams

The organisers have identified over 50 topics of interest to conference attendees.  These are grouped in seven Streams, and can be viewed by clicking on the Stream headings below.  Submitters are asked to review these topics, and select the Stream which best matches the topic(s) covered in their submission.

As always, the conference welcomes exemplars and case studies of “eResearch in Action” in any field of research.  We particularly encourage submissions which are co-authored and/or co-presented by research users and eResearch service providers.

Cloud & High Throughput Computing
Virtual Laboratories
High Performance Computing
High Performance Data & Extreme Data Science
Modelling & Simulation
Infrastructure as a Service
Digital Humanities
Social Sciences
Mathematical & Physical Sciences
Chemical & Life Sciences
Human Health & Medical Research
Earth, Marine & Environmental Sciences
Engineering
eResearch in Other Disciplines
Instruments & Data Capture
Networks
Sensors
Databases & Datacubes
Mobile Devices
Autonomous Vehicles
Internet of Things
Digitisation
Crowdsourcing & Citizen Science
Data Storage Infrastructure
Managing, Manipulating & Preserving Data
Making data FAIR (Findable, Accessible, Interoperable and Reusable)
Data Curation
Data Collections
Data Citation
Standards for Data & eResearch
Data Quality Strategies
Data Licensing & Security
Data Integration
Who Owns Your Research Data?
Data as a Service
Analytics & Machine Learning
Visualisation
Virtual Reality, Augmented Reality & Haptics
Decision Tools & Dashboards
Development Methods, Tools & Practices
Optimisation & Parallelisation
Workflows & Workflow Tools
Reproducible Research
Software as a Service
Case Studies
Libraries Supporting Research
Institutions Facilitating eResearch
eResearch Intermediaries
eResearch Outreach, Training & Capability Development
Legal & Policy Frameworks
Engagement & Cultural Changes
National Programs & Partnerships
Sustaining eResearch Initiatives
eResearch Other Aspects

Submission Information and Types of Participation

BoFs

BoFs (birds of a feather sessions) are extended sessions that bring together individuals interested in a given topic for guided discussion and networking. They provide a more open forum for exploring issues and questions, such as a panel or point/counterpoint format.

When submitting, BoF sessions should be specified as 40, 60 or 80 minutes in duration.

Hackathons

The conference organisers are calling for proposals to run appropriately aligned “hackathon” events during the conference.  Proposals are expected to include details of institutional or commercial sponsorship to underwrite the costs of hosting the event (e.g. venue, catering) as these will not be subsidised by the conference.  To project these costs, please see the fee schedule for workshop participants on the registration page.

Lightning Talks

These are 5 minute presentations in which participants speak about their ideas, current activities, challenges and professional passions. The goal is to enlighten the audience on a subject, creating awareness, thought, and generating action on the subjects presented. The motto is “Enlighten us, but make it quick!”

Hints and tips on presenting a lightning talk can be found here.

Posters

Posters enable individuals or groups to display information about innovative projects or activities in an informal, interactive environment. They can include live demonstrations. Posters will remain in the display area throughout the conference.

A dedicated poster session will allow poster presenters to stand near their posters and talk with delegates, exact time is indicated on the programme.

Pre-Conference Workshops

If you are submitting a workshop, please note the conference charges delegates a registration fee per workshop that is not included in the conference registration fee. This is necessary in order to cover catering, venue, and organisation costs for the workshops. Please see the registration page for the fee schedule. If you would prefer your delegates to pay a reduced cost to attend your workshop you are very welcome to subsidise their attendance; this can be arranged with the conference organisers.

When submitting, Workshops should be specified as half day, full day or two days in duration.

Presentations

Standard presentations are short conversation starters which provide enough information to encourage the audience to engage and seek further information.

Presentations will be up to 15 minutes in duration, plus 5 minutes for questions and changeover.

Solutions Showcase

Speakers are invited to give a brief presentation or demonstration for 10 minutes, plus 5 minutes for questions and discussion, that is suitable for an informal and intimate setting.

For more information about the Showcase, please click here.

How to make a submission

1. Download the submission template (word document) for the type of submission you are making:

  • Presentation Template
  • Poster Template
  • Lightning Talk Template
  • BoF Template
  • Showcase Template
  • Workshop Template
  • Hackathon Template

2. Complete the description of your topic using the template. Submissions for eResearch Australasia are extended abstracts rather than full papers. Your submission should be no longer than two pages.

Abstracts must be submitted electronically through the abstract submission portal at the top of this page. You will be required to enter:

  • The title of your abstract
  • Preferred presentation type
  • A theme/topic from the broad category list above best suited to your submission
  • Authors’ names (indicate presenting author), affiliations, and biographies (presenting author/s only).
  • Abstract (uploaded using the appropriate submission template as a word document).

Biographies may include presenters’ positions, career details and major work achievements to date. Biographies should be written in third person. Your biography will be used when introducing you as a speaker at the conference and in the conference proceedings.

For further detail, presenters and conveners with an ORCiD are welcome to include a link to your ID URL (in full) along with your biography. The link to your ORCiD will be included in the conference proceedings with your biography.

3. Submit your abstract electronically through the abstract submission portal at the top of this page.

If it is your first time submitting an abstract, you will need to create a new account with your email address and make up a password. If you are logging into an existing account, you will need to log in with your existing email address and password.

Your abstract must be submitted as a word document using the appropriate template available above.

4. You can return to the abstract submission portal and submit another abstract at any time, however once an abstract has been submitted you will not be able to edit this. If you wish to make any changes please email an edited version of your abstract to mail@conferencedesign.com.au.

Abstract selection and notification process

Selections for all submissions will be based on the following criteria

  • Interest and relevance to the eResearch community
  • Novelty and timeliness of content
  • Potential to be engaging and enhance the conference
  • Quality of the submission – clarity and readability
  • Sufficiency of information

Authors will be notified of acceptance/rejection of abstract via email by early August, or early September for Posters and Solutions Showcases.

Confirming your presentation

Accepted authors are required to confirm your intention to present at the conference by emailing mail@conferencedesign.com.au within 2 weeks of receiving notification that your submission has been accepted.

Failure to notify Conference Design of your intention to present may result in your presentation being withdrawn from the program.

Conference Registration

All presenters will be required to register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.

All presenters will be required to register for the conference by 7th September 2018.

It will be assumed that any presenter not registered by 7th September has withdrawn from the program and their abstract will be removed from conference publications.

Helpful Information

AV Requirements

Please provide any specific audiovisual requirements to the Conference Secretariat at mail@conferencedesign.com.au. Your presentation should be created and presented in PowerPoint.  Each room will be equipped for the presentation of PowerPoint slides and include a data-projector, laptop, lectern and microphone.

An Audio Visual technician will be located in your room throughout the course of your presentation and will provide assistance in the unlikely instance an issue occurs. Please ensure you take the time to familiarise yourself with the technology prior to your presentation.

Please ensure your presentation is brought to the conference on a USB Stick for uploading.  Embed any content such as audio or video – do not link to external files.

The conference will seek your consent to post your presentation slides to the conference website following the event. Consent forms will be available in the Speakers Preparation room and need to be signed prior to your presentation.

PowerPoint Presentation Tips

Find our ‘how to design a great PowerPoint presentation’ here.

  • All text should be in PowerPoint, preferably in light text on a dark background.
  • PowerPoint should be in 16:9 aspect ratio.
  • There should be no more than 5 x 1 line bullet points per slide.
  • Optimum title text is 45 – 55 points and no smaller than 36 points.
  • Body text should be at least 26 points.
  • Avoid UPPERCASE letters as they are hard to read.
  • Please keep to the time limit of your presentation.

The poster should be a visual presentation of your submitted abstract and should meet the following criteria:

TITLE

The title should be the same as in the submitted abstract.

SIZE

The poster must be A0 size (A0 size is 841mm x 1189mm) in portrait orientation.

LETTERING

The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.

TITLE

Include the title of your presentation at the top of the poster. Characters should be a minimum of 48 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS 48 to 60 point font size is recommended for headings.

CONTENT

24 to 32 font size single spaced is recommended. The text should be concise and easy to read.

The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.

After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.

Results should be in line with those originally submitted in your abstract.

Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.

For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.

The following websites provide some useful information on preparing effective posters for conference presentation.

 Conference App

To have your poster displayed in the Conference App, upload a high resolution PDF version of your poster to the following DropBox link prior to Friday 5th October 2018.

Speaker’s Preparation Room

Please proceed to the Speaker’s Preparation room at least 4 hours prior to or the day before your presentation. A technician will be available in the speaker’s preparation room to load your presentation and to discuss any audiovisual queries you may have. You will also have the opportunity to practice your presentation. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours prior to your session.

Presentation Consent Form

At the speaker’s preparation room you will be provided with a presentation consent form. You will be asked to complete the form when loading your presentation.

Speaker presentations will be published on the conference website post conference. We require all speakers to provide permission for their PowerPoint presentations to be published. All presenters will be given the opportunity to submit a revised PowerPoint for publication on the website.

Cancellations and substitutions

Please avoid late cancellations or substitutions as marketing material including the conference program with the speaker’s name and organisation will be pre-printed and cannot be removed at a later date. If you need to cancel or substitute speakers please inform Conference Design at mail@conferencedesign.com.au as early as possible.

Poster Presentations

Each display panel will be identified by number so that you are able to find the area corresponding to your poster. If you have any questions on the day please make your way to the conference registration desk.

Double sided tape and/or velcro dots will be available at the venue to affix your poster to the panel.

Your poster location can also be found on the conference App.

Poster Set Up Times (TBC)

Poster Pull Down Times (TBC)

About the conference

eResearch Australasia provides opportunities for delegates to engage, connect, and share their ideas and exemplars concerning new information centric research capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

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