We are excited to be sharing this journey with you as we take the eResearch Conference online for the very first time. COVID-19 has thrown many challenges at us all and has taught us to be adaptable and learn new ways of doing things in a very short space of time!  The online meeting platform is something we are very proud to be delivering and we hope to be able to answer all of your questions. However, we know that we may not have thought of everything, so please bear with us as we navigate our way through this journey together. We will continue to share information via email and update the following Q&A as information is finalised.

The eResearch team thank you in advance for reading this page carefully and contacting us with any further questions.

ONLINE CONFERENCE

Whilst recent events with COVID-19 have changed our world, the Online conference will still deliver on the below key requirements to help foster our community’s interests and initiatives!

  • Bring our members and community together to share new knowledge and ideas.
  • Provide forums for the exchange of knowledge on contemporary best practice and latest developments. 
  • Meet with our valued sponsors whose financial support assists the AeRo in achieving our mission.

The format of the online conference will include familiar aspects of the traditional eResearch Australasia Conference; BoF’s, Oral Presentations, Posters and Lightning Talks, and Solutions Showcases. The conference will also feature Keynote presentations. During the conference there will be live moderated Q&As for each session.

Additionally, there will be time for Interactive Networking with fellow delegates and opportunities to explore our online Exhibition, where you will be able to engage directly with sponsors.

Registrants will have access to the online platform which will enable you to

  • Be the first to see the Keynote presentations and Breakout sessions and ask questions live.
  • View Poster presentations.
  • View Oral Presentations and participate in live discussion Q&As with the presenters.
  • Participate in live interactive networking functions.
  • Visit the Online Exhibition to meet and interact with our sponsors.
  • Pre-arrange meetings with delegates, presenters & exhibitors through the Meeting Hub.
  • Utilise a suite of tools to enhance your attendance including live Q&A, event notes, contact exchange and downloadable content.
  • Removal of the significant barrier of travel and lodging expenses
  • Allowing conference participants to participate remotely will reduce the carbon footprint, helping the environment and allowing to visit the conference while not being absent at home or work
  • Online materials, for example Posters and recorded sessions will enhance the exchange of knowledge and author & audience contact, during and after the conference.

No, but the online conference will be offered at a reduced fee.

Although many of the costs of a face to face meeting are no longer applicable, there are new costs and different resources required to run an online meeting.

Yes, you can! When you enter a meeting with one of the exhibitors, it will give you the option to enable/ turn off the recording of the meeting. If you both yourself and the exhibition organisation’s representative agree to the recording of the meeting, you will be able to enable this function and download your conversation post-meeting.

REGISTRATION

Registrants will have access to the online platform which will enable you to participate in

  • Live and Pre-Recorded Oral and Featured Speaker Presentations
  • Online Poster and Lightning Talk Presentations
  • Online Exhibition Area
  • Online BOF’s and Discussion Forums
  • Online Networking Sessions
  • Online Meeting Hub
  • Much, much more!

No. All payments need to be received before the online portal link will be sent to you. Full payment of your registration fees is due within 14 days of submitting your registration for the conference.

Registration links will be sent out to you by email approximately one month prior to the conference. Please check your junk folder if you do not receive the access email. If you do not receive the email, please contact mail@conferencedesign.com.au to have this resent to you.

PRESENTING AT THE CONFERENCE

The initial information can be found on the Abstract page.  We will also provide presenters with additional information in the lead up to the meeting. Please contact mail@conferencedesign.com.au with any specific presentation questions.

If you have submitted an abstract and wish to withdraw your submission, please contact mail@conferencedesign.com.au.

For further information and some presenter tips and tricks CLICK HERE

PROGRAM

The conference will be held from Monday 19 October – Friday 23 October.

To accommodate people’s busy schedules and various time zones, we are aiming to keep the conference to a maximum of 4 – 5 hours per day including time for networking and meeting with industry.

The time zone will be in Australian Eastern Daylight Time. The program is being created in consideration of the different Australian, Pacific and Asia time zones. To check your timezone please click here.

The online program will be a mix of pre-recorded and live presentations. Live Q&A will be available with presenters in both formats.

Yes, the Poster gallery will be available during the conference. You will be able to connect with the presenters via the Meeting Hub at any time during the conference.

During each session, there will be a live Q&A text function for you to ask presenters questions. Questions asked throughout the session will be chosen by the chair to be asked however, only the session chair and presenters will be able to speak or be seen. You will be able to contact the presenter through the Meeting Hub at any time with any further questions.

Interactive Networking functions will be held throughout the conference. During the functions you will be able to use the online platform to engage with other attendees in real time. Depending on your time zone (and the final program) you may choose to relax in your own space and enjoy a coffee, tea or perhaps a wine whilst you chat.

GENERAL QUESTIONS

Specific software is not required.  You will be provided with a weblink to our platform (Onair) for online conferencing.  The OnAir platform works best on Chrome.  It offers Zoom facilities fully embedded in a personal and secured environment. Q&A, exhibition space and interactive posters will also be offered. Full online support before and during the conference will be given to all attendees, speakers, session chairs & exhibitors.

Security issues became apparent with Zoom shortly after its popularity soared early in the COVID-19 crisis. Some are easily addressed by following simple instructions on how to adjust the software’s security settings. Others involve privacy concerns. Zoom is working feverishly to address all such issues, and we expect solutions to be available before our online meeting occurs. If your institute (temporarily) blocks the use of Zoom, you can also opt for connecting on a private device (mobile phone, laptop, etc).

Just like a traditional exhibition at a face to face meeting, attendees can visit the online exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors. In addition to the contact exchange feature, exhibitors will also have access to the Lead Generator. This will allow exhibitors to capture specific information from delegates which will be used in the follow up communication post meeting.

This real-time option lets you engage in real-time connections with other attendees. Users of the Meeting Hub can search for attendees, request meetings, and when accepted engage in a video conversation, just like a live event!

A full timeline is in progress. The confirmed dates can be found on the conference homepage.

During each session, there will be a live Q&A text function for you to ask presenters questions. Questions asked throughout the session will be chosen by the chair to be asked however, only the session chair and presenters will be able to speak or be seen. You will be able to contact the presenter through the Meeting Hub at any time with any further questions.

About the conference

eResearch Australasia provides opportunities for delegates to engage, connect, and share their ideas and exemplars concerning new information centric research capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

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