Online eResearch Sponsorship Manual

What does an online exhibition look like?

For the 2020 conference, we will be using a platform called OnAIR by EventsAIR.

Just like a traditional exhibition at a face to face meeting, attendees can visit the online exhibition hall and engage with exhibitors. Attendees can view exhibitor information, download brochures and engage in instant meetings with exhibitors.

OnAIR is a fully integrated and secure platform optimised for fully online events as well as hybrid events.

What you need to participate

In order to participate as an online exhibitor at the conference and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or a desktop computer are recommended), internet, a webcam and a microphone.

For the best user experience, we recommend using a laptop or desktop and Google Chrome 2010+.

Online exhibition booth inclusions

  • Promotional Video/s linked to the online conference portal.*
  • Brochure/s and flyer/s available for download from the online conference portal.*
  • Company profile on the online conference portal.*
  • Full online conference registrations.*
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Networking Hub to connect with all delegates and request meetings (includes live video and text chat)
  • Access to online Lead Management Software.

*Please refer to the sponsorship prospectus for profile word count, and the number of videos, brochures/flyers, and registrations included with your package. 

Exhibition Listings

Sponsors and exhibitors will be listed in the portal in order of sponsorship level followed by alphabetical order.

Exhibition Opening Times

  • Monday 19 October
    • 10:30am – 11:00am
    • 12:00pm – 12:20pm
    • 1:20pm – 1:40pm
  • Tuesday 20 October
    • 10:30am – 11:00am
    • 1:00pm – 1:30pm
  • Wednesday 21 October
    • 10:30am – 11:00am
    • 1:00pm – 1:30pm
  • Thursday 22 October
    • 10:30am – 11:00am
    • 1:00pm – 1:30pm
  • Friday 23 October
    • 10:30am – 11:00am
    • 1:00pm – 1:30pm

The online portal will be open 24 hours a day during the conference.

Outside of exhibition opening hours, delegates are still able to visit your stand to view your brochures and videos, and can connect with your representatives via the Networking Hub. 


Click here to view FAQs about the Online conference.

Please contact Conference Design if you have a question that has not been addressed.

Your contact person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Conference Manager

Please contact Andrew Watts at Conference Design to discuss supporting the conference or to make an amendment to your current package.
+61 3 6231 2999

Register representatives

All representatives must be registered in order to access the OnAIR Conference portal.

Anyone from your Organisation attending the conference must register with Conference Design before the conference.

Individual conference registrations will be required to access the online meeting and exhibition areas. Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available.

Additional registrations can be purchased for $100 each which includes access to the full conference and networking sessions.

To register your representatives please log into the Exhibition Portal:

Upload your brochures

We recommend uploading your brochures to the Exhibitor Portal ASAP.

As materials are uploaded they will appear in the OnAIR conference portal giving you the opportunity to ensure your uploads display as you wish.

Sponsors are able to upload PDF brochures, weblinks and video links via the portal.

Note video links will not appear in the brochures section of your exhibition stand. These are embedded in your exhibition stand landing page for delegates to view on demand throughout the conference.

For material specifications refer to the table at bottom of page. 

To upload your brochures please log into the Exhibition Portal:

For information about your exhibitor experience, click the image below

Lead Management

The OnAIR conference portal features a Lead Management function, where you can pre-load questions to assist your staff at the time of the conference.

When a delegate commences a meeting with a representative, with their permission, they may collect delegate details and information based on your pre-loaded questions.

This information can then be sent back to a staff member in the office or saved for actioning after the conference.

It is important representatives obtain delegate consent prior to collecting their details.

We recommend one of your questions being “Do you consent to future follow up or correspondence from our company”.

An automatic email can also be pre-loaded through the Lead Management function which can be sent to delegates who’s information has been captured.

A brochure can be attached to the email or it might just be a simple ‘Thank you for visiting’.

Lead Management Set Up & Accessing Leads

To set up your lead questions, automated email and lead alert email, please log into the Exhibition Portal:

Only the main contact (the person managing your booking) will be able to set up the lead questions and emails, and access the leads.

To access your leads follow the steps below:

  • Click on Lead Management
  • Current Leads
  • Click Export at the bottom of the page – this will provide you with an Excel Spreadsheet

OnAIR Conference Portal Access

Portal log in credentials will be emailed directly to registered sponsor representatives. The email will include auto-login access and login credentials should the representative wish to access the portal directly. 

Representatives registered via the exhibition booking portal will have access to the exhibitor dashboard when clicking on your stand in the OnAIR conference portal.

When representatives enter the stand during exhibition hours, they can see the meeting queue, see who is in meetings, and take meeting request from delegates.

Leading up to and through out the conference, representatives can text chat with each other and and view your company brochures.

Online Conference Game

Gamification will be used for the conference with points on offer for visiting exhibitor stands, meeting with sponsor representatives and participating in sponsor lead management. 

Playing the Online Conference Game is open to all registrants with details about points, goals and badges available at the top of the portal screen. 

Prizes will be awarded to the 3 top point scorers. 


Your logo should be a high resolution JPEG image, no less than 250 KB in size. PNG or TIFF also acceptable.  Your logo will be used on the website, meeting app and event portal.  Where included in your package, it will also be used on marketing materials promoting the event to our mailing lists.

A high resolution and large size logo should be supplied to Conference Design for use on the website, marketing material (if applicable), the online meeting portal and attendee app. Logos will be resized to the required specifications for each platform. Logos will be displayed in the online meeting portal and attendee app in a square or horizontal format. Stacked logos are not recommended to ensure optimal fit on all display platforms.

An example of logo sizing to be displayed on the conference website.

Upload during the exhibition/sponsorship booking process or email to Nikia Shaw. The earlier we receive your logo the longer exposure your organisation will receive.

  • Platinum Sponsor – 400-word profile.
  • Gold – 300-word profile.
  • Silver – 200-word profile.
  • Bronze Sponsors – 100-word profile.
  • Exhibitors – 50-word profile

Include contact details, website link and any social media handles you wish to promote so delegates can connect with your organisation. The profile will be displayed in the online meeting portal, delegate app and on the website.

Upload during the exhibition/sponsorship booking process or email to Nikia Shaw. The earlier, the longer exposure your organisation will receive.

Your document may be a simple PDF flyer or brochure for delegates to download or it may be a weblink to an online advertisement, a complimentary or discounted registration to an online webinar or workshop, a voucher to an online shop, a job opening, the list goes on.

We encourage you to be unique and creative with your content!

Promotional videos will be linked to your exhibition listing, we recommend sending through a Youtube and/or Vimeo link.

Recent Comments