Sponsorship Prospectus
View the Sponsorship prospectus here
Floorplan
Click here to view the interactive floor plan
Venue Location Map
View the venue location and map here
Satchel Insert Delivery Label
Please use this label if you are having satchel inserts couriered to the venue (at least one per box, eligible sponsors only).
Dispatch Label
Please use this label for all collections from the venue.
Exhibitor Freight Delivery Label
Please use these labels when having materials couriered to and from the venue (at least one per box).

Exhibition Site Inclusions

Each Exhibition Site includes:

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x wireless internet connection per site.
  • 1 x waste paper basket.

Exhibition Times

Exhibitor Bump In

Time TBC | Tuesday 16 October 2018

Exhibitor Bump Out

Time TBC | Friday 19 October 2018

Open to the delegates

The exhibition will be open at the following times:

1700 – 1830 | Tue 16 October
0800 – 1700 | Wed 17 October
0800 – 1930 | Thur 18 October
0800 – 1530 | Fri 19 October

The above timings are still to be confirmed, and are subject to change

Exhibition Supply Company

Conference Venue

Moreton Hire has been appointed as the exhibition supply company for eResearch 2018.

For build, stand and furniture enquires please contact:

Bridget Egan
Account Coordinator

bridget.egan@moreton.net.au
t 07 3307 4441 | f 07 3307 4449 | m 0436 652 364


To order furniture and view the Moreton Hire catalogue/manual please CLICK HERE.

Custom stand plans and venue related enquiries should be directed to:

Kate Clark
H8788-SL4@accor.com


Pullman Melbourne Albert park
65 Queens Rd
Albert Park VIC 300
Australia

View a Google Map of the venue.


DOWNLOAD THE PULLMAN EXHIBITOR MANUAL HERE

Company Contact Person

Company Representatives

When booking please appoint a single point of contact within your Organisation.

All bookings will be recorded under the one name and all correspondence will be sent to this person.

An official name badge will be required to access the conference and exhibition areas.  

Anyone from your Organisation attending the conference, or guests you wish to invite, must register with Conference Design prior to the event.

 All company representative registrations and social functions, inclusive and/or additional, need to be booked. 

Conference Design

The App Game

Onsite Storage

For sponsorship and exhibition sales please contact:

Andrew Watts

andrew@conferencedesign.com.au
03 6231 2999

All sponsors and exhibitors will be issued QR codes as part of the 2018 App Game designed to encourage delegate flow and interaction.

Exhibitors can choose to clearly display the QR code on or within your booth to avoid unnecessary interruptions or you can ‘hide’ the code to ensure interaction with your representatives.

Each QR code will reveal the exhibitors’ company name.

To enter the draw, participants will need to have collected all sponsor and exhibitor names.

Key sponsors will also be given the first opportunity to provide prizes.

If you would like to donate a prize please contact andrew@conferencedesign.com.au.

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.

Deliveries

Collections

Freight Company

Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. All incoming items should arrive via the Receiving Bay in Queens Lane. All items are to arrive at the Receiving Bay between the hours of 0700am – 1500pm, Monday – Friday.  Deliveries outside of these hours will need to be arranged prior to delivery.
  5. Deliveries can only be accepted no more than 2 working days prior to the event commencement date. Therefore deliveries are allowed for this event from Thursday 11 October 2018. Deliveries will not be accepted earlier than this date without prior arrangement.
  1. Download and use the dispatch/collection label provided above.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. All goods must be removed from the hotel premises or storerooms by close of business 1 working day after the conclusion of the event. Therefore all goods must be collected by the end of business on Monday 22nd October.

There is no appointed freight logistics company for the eResearch Australasia 2018 Conference, however there are some suggestions below:

TNT Express Shipping
Phone – 13 11 50
Website – www.tnt.com

Toll Group
Website – www.tollgroup.com

Exhibitors and Sponsors are responsible for all freight to and from the conference venue, including satchel inserts. If you have any questions in relation to this, please contact the Pullman Melbourne Albert Park:
Email –  H8788-SB4@accor.com
Phone – 03 8554 2807

Important Information and Deadlines

Please send the following to Conference Design when you book:

Logos

Company Profiles

Promotional Video

We will print one logo per sponsorship package in the program book, in the conference app, on the sponsors’ slide and on the conference web site.

Print: EPS version

Web and App: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.

Please upload via the online booking portal when you book or email to Conference Design.

  • Sponsors – 400 words
  • Exhibitors – 200 words

Plus a contact name (where appropriate), email address, web address and phone number. Your profile will be included in the conference app.

Please upload via the online booking portal when you book or email to Conference Design.

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats

Email to: Conference Design

Due to Conference Design no later than one month prior to the conference:

PDF e-satchel Inserts

A6 colour advert in the pocket program

  • Sponsors only
  • PDF advertisements will be linked to your profile in the Conference App.
  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 150kb per file
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

Please upload via the online booking portal or email to Conference Design.

Due to Conference Design no later than close of business Friday 14 September 2018. 

  • Conference Partner and Gold Sponsors only
  • Dimensions: 91mm (w) x 134.5mm (h)
  • A4 portrait orientation.

Email PDFs to: Conference Design

Due to Conference Design no later than close of business Friday 14 September 2018. 

About the conference

eResearch Australasia provides opportunities for delegates to engage, connect, and share their ideas and exemplars concerning new information centric research capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

© 2017 - 2018 Conference Design Pty Ltd