Sponsor & Exhibitor Prospectus

Invitation to Participate

On behalf of the Organising Committee, we invite you to participate as a sponsor and/or online exhibitor in the 2021 eResearch Australasia Conference, 11 – 15 October.

The ongoing circumstances associated with COVID-19 continue to provide us an opportunity to innovate with the conference format. This year we are pleased to announce the program will include a variety of online and in-person events.

The conference typically attracts in excess of 400 attendees. It is anticipated that registrations for this year’s hybrid event model will be matched if not exceeded for the 2021 conference. Conference delegates come from diverse disciplines of information and communication technologies; and include Australasia’s leading researchers, practitioners, and educators working predominantly in private, government & education sectors.

Supporting the 2021 eResearch Australasia Conference will provide your organisation with the following key benefits:

  • Your brand will be associated with Australasia’s pre-eminent event for the eResearch community
  • For key sponsors, your brand exposure will commence pre-event, and continue throughout the conference and post-event
  • You will network and meet one-on-one online and in person, with delegates empowered with decision making and decision influencing abilities
  • You will have the opportunity to launch new products and demonstrate new services and programs
  • You will strengthen your profile and position as a key industry figure for the eResearch community
  • You will learn and collaborate with leading local, national and international data and computing scientists
  • You will gain industry insight and evaluate market trends to generate new business opportunities in the new environment imposed by the COVID-19 pandemic
  • You will access & start relationships with contacts who may not be part of your current market or marketing strategy
  • You can choose from a variety of sponsorship packages that best suit your budget and marketing needs
  • You can choose to engage with the conference and delegates online, in person, or both!

We invite you to partner with us and share in our vision to accelerate the development and adoption of eResearch practices, capabilities and standards in Australasia.

Enquiries

Please contact Andrew Watts at Conference Design to discuss supporting the Conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

+61 3 6231 2999
Email Andrew

Book your sponsorship or exhibitor package

Log into the online portal to book and manage your sponsorship or exhibitor package.

Key benefits for sponsors and exhibitors

Platinum Sponsor

  • Keynote presentation
  • Highest level branding on pre- and post- conference material
  • Logo prominently displayed during conference and in-person events, and sponsorship verbally recognised during conference
  • Promotion of online exhibition booth in Exhibitor Lounge
  • Includes one in-person social event sponsorship
  • Option for one workshop during event
  • 10 conference registrations (value $3,000 based on early-rate)
  • On-line exhibitor benefits

Gold Sponsor

  • Guaranteed 15 minute presentation slot as part of the program
  • High level branding on pre- and post- conference material
  • Logo prominently displayed during conference and in-person events, and sponsorship verbally recognised during conference
  • Promotion of online exhibition booth in Exhibitor Lounge
  • 5 conference registrations (value $1,500 based on early-rate)
  • On-line exhibitor benefits

Silver Sponsor

  • High level branding on pre- and post- conference material
  • Logo prominently displayed during conference and in-person events, and sponsorship verbally recognised during conference
  • 3 conference registrations (value $900 based on early-rate)
  • On-line exhibitor benefits

Bronze Sponsor

  • Logo prominently displayed during conference and in-person events, and sponsorship verbally recognised during conference
  • 2 conference registrations (value $600 based on early-rate)
  • On-line exhibitor benefits

Online Exhibitors

  • Online event-only benefits
  • Inclusion in the Conference Game means people will want to visit your booth to get a token for a prize (announced at end of conference)
  • Online exhibition booth
  • 1 online registration (value $300 based on early-rate)
  • Access the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat). This is in addition to meeting with delegates “on-stand” in the online exhibition hall.
  • The exhibition hall open throughout the online conference opening hours, allowing delegates to meet with exhibitors “on-stand” throughout the day.

In-person social event

  • The fee gets you a Single event-only (ie the Melbourne sponsor does not get a speaking opportunity at the Perth or Sydney event)
  • Branding, speaking and brochure benefits allow face-to-face interactions

Sponsor and Exhibitor Opportunities

Package prices are listed in AUD and are inclusive of GST.

Platinum
Sponsor
Gold
Sponsor
Silver
Sponsor 
Bronze
Sponsor
Online Commercial Exhibitor  Online eResearch Exhibitor  In-person Social Event Sponsor Swag Bag
Sponsor
$17, 500 $12,500  $7,500  $4,000 $2,500 $1,500  $2,500  $NEG  
1 opportunity (SOLD) 2 opportunities
(SOLD OUT)
        per event 1 opportunity
CONFERENCE BENEFITS
Recognition and promotion prior to the conference and 6 months following the event Prior to event only
Recognition and promotion during the conference only Event only
Opportunity to deliver a live keynote presentation (including live Q&A with delegates during the session) 30 mins
Opportunity to deliver a presentation (including live Q&A with delegates during the session) 15 mins
Presentation will be recorded via the online conference portal for attendees to watch at their leisure
Speaker photo and biography included on the conference website and in the online conference portal
Logo and hyperlink displayed with the speaker on the conference website
Logo displayed with the speaker on the online program
Logo displayed with the presentation in the online conference portal
Opportunity to provide PDF handouts in the online conference portal
Verbal acknowledgement as sponsors at the commencement of each day
Host a free post-conference online workshop (subject to approval from the Organising Committee) 3 hr workshop
IN-PERSON EVENT BENEFITS
Complimentary tickets to the event 10 5 3 2 1 1 1
Pull-up banner displayed in a prominent location during the event (sponsor to supply) 1 1 1 1
Opportunity to address delegates during the event 5 mins 5 mins
Verbal acknowledgement as event Sponsor
Logo displayed on a joint sponsors slide at the event
Opportunity to have up to print brochures/flyers available for pick up 2 2 2
WEBSITE AND SOCIAL MEDIA BENEFITS
Prominent logo placement and acknowledgement as Conference Sponsor on the AeRO and conference websites to end of December 2021 Platinum sponsor Gold sponsor Silver sponsor Bronze sponsor In-person event sponsor
(event only)
Company profile on the AeRO website to end of December 2021 750 words 500 words 300 words 200 words 200 words
Periodic sharing of content via Twitter 3 daily 2 daily Periodic Periodic Periodic Periodic Periodic
Promotional Videos linked to the conference website 3 2 1 1 1 1  1
Brochures/flyers available for download from the conference website 5 3 2 1 1 1 1
Logo and acknowledgement as Sponsor on conference materials including PDFs and broadcast emails Platinum sponsor Gold sponsor Silver sponsor Bronze sponsor
ONLINE CONFERENCE BENEFITS
Prominent branding and acknowledgement as Sponsor in the online conference portal homepage throughout the conference Platinum sponsor Gold sponsor Silver sponsor Bronze sponsor Logo only Logo only Logo only
Logo displayed on the major sponsor banner of the online conference portal landing page
“Dead Air” advertising opportunities during the conference
Verbal acknowledgement as Sponsor during the conference Platinum sponsor Gold sponsor Silver sponsor Bronze sponsor
Promotional Videos linked to the online conference portal 5 3 2 1 1 1 1
Brochures/flyers available for download from the online conference portal 5 3 2 2 1 1 1
Company profile on the online conference portal 750 words 500 words 300 words 250 words 200 words 200 words 100 words
Complementary online conference registrations 10 5 3 3 1 1 2
Online Exhibition Booth featured in the Exhibition Lounge
Inclusion in the online “conference game” for attendees
Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat)
Attendee list with name, organisation and state (subject to approval from individuals and Organising Committee)
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