The 2019 eResearch Australasia Conference Call for Participation is now closed
If you have submitted a BoF, Lightning Talk, Pre-Conference Workshop or Presentation, you can log into your account to review your submission and reviewer comments, and to register for the conference.
Solutions Showcase, ePoster and Poster Presenters will be able to log back in to review submission details at the completion of the review process.
Please contact Conference Design if you require assistance.
+61 3 6231 2999
Abstract Submission Portal
If you have submitted a paper, you can log back into the portal to review your submission/s and register for the conference.
The organisers have identified over 60 topics of interest to conference attendees. These are grouped in seven Streams, and can be viewed by clicking on the Stream headings below. Submitters are asked to review these topics, and select the Stream which best matches the topic(s) covered in their submission.
As always, the conference welcomes exemplars and case studies of “eResearch in Action” in any field of research. We particularly encourage submissions which are co-authored and/or co-presented by research users and eResearch service providers.
|Mathematical & Physical Sciences|
|Chemical & Life Sciences|
|Human Health & Medical Research|
|Earth, Marine & Environmental Sciences|
|eResearch in Other Disciplines|
|Cloud & High Throughput Computing|
|High Performance Computing|
|High Performance Data Technologies|
|Modelling & Simulation|
|Infrastructure as a Service|
|Development Methods, Tools & Practices|
|Optimisation & Parallelisation|
|Workflows & Workflow Tools|
|Software as a Service|
|Making Software FAIR (Findable, Accessible, Interoperable and Reusable)|
|Instruments & Data Capture|
|Databases & Datacubes|
|Internet of Things|
|Crowdsourcing & Citizen Science|
|Data Science & Analytics|
|Artificial Intelligence & Machine Learning|
|Virtual Reality, Augmented Reality & Haptics|
|Decision Tools & Dashboards|
|Data Storage Infrastructure|
|Managing, Manipulating & Preserving Data|
|Making Data FAIR (Findable, Accessible, Interoperable and Reusable)|
|Standards for Data & eResearch|
|Data Quality Strategies|
|Data Licensing & Security|
|Who Owns Your Research Data?|
|Indigenous Data Rights|
|Data as a Service|
|Data Management Strategy|
|eResearch Service Integration|
|Libraries Supporting Research|
|Institutions Facilitating eResearch|
|eResearch Outreach, Training & Capability Development|
|Legal & Policy Frameworks|
|Engagement & Cultural Changes|
|National Programs & Partnerships|
|Sustaining eResearch Initiatives|
|eResearch Other Aspects|
BoFs (birds of a feather sessions) are extended sessions that bring together individuals interested in a given topic for guided discussion and networking. They provide a more open forum for exploring issues and questions, such as a panel or point/counterpoint format.
When submitting, BoF sessions should be specified as 40, 60 or 80 minutes in duration.
The conference organisers are calling for proposals to run appropriately aligned “hackathon” events during the conference. Proposals are expected to include details of institutional or commercial sponsorship to underwrite the costs of hosting the event (e.g. venue, catering) as these will not be subsidised by the conference. To project these costs, please see the fee schedule for workshop participants on the registration page.
These are 5 minute presentations in which participants speak about their ideas, current activities, challenges and professional passions. The goal is to enlighten the audience on a subject, creating awareness, thought, and generating action on the subjects presented. The motto is “Enlighten us, but make it quick!”
Hints and tips on presenting a lightning talk can be found here.
Standard presentations are short conversation starters which provide enough information to encourage the audience to engage and seek further information.
Presentations will be up to 15 minutes in duration, plus 5 minutes for questions and changeover.
Posters enable individuals or groups to display information about innovative projects or activities in an informal, interactive environment. They can include live demonstrations. Posters will remain in the display area throughout the conference.
A dedicated poster session will allow poster presenters to stand near their posters and talk with delegates, exact time is indicated on the programme.
The opportunity to present an ePoster is open to all authors who wish to present a traditional poster display at the conference. When submitting online authors will have the option to select “Poster” or “Poster or ePoster Display” when nominating their preferred presentation type. For more information about ePosters, please click here
If you are submitting a workshop, please note the conference charges delegates a registration fee per workshop that is not included in the conference registration fee. This is necessary in order to cover catering, venue, and organisation costs for the workshops. Please see the registration page for the fee schedule. If you would prefer your delegates to pay a reduced cost to attend your workshop you are very welcome to subsidise their attendance; this can be arranged with the conference organisers.
When submitting, Workshops should be specified as half day or one day in duration.
Note that any two day workshop proposals should be presented as two separate one day workshop submissions.
Speakers are invited to give a brief presentation or demonstration for 10 minutes, plus 5 minutes for questions and discussion, that is suitable for an informal and intimate setting.
For more information about the Showcase, please click here.
1. Download the submission template (word document) for the type of submission you are making:
- BoF Template
- ePoster Template
- Hackathon Template
- Lightning Talk Template
- Oral Presentation Template
- Poster Template
- Pre & Post Conference Workshop Template
- Solutions Showcase Template
2. Complete the description of your topic using the template. Submissions for eResearch Australasia are extended abstracts rather than full papers. Your submission should be no longer than two pages.
All abstracts must be submitted using the templates provided. Submissions that do not use the appropriate template will be rejected.
Abstracts must be submitted electronically through the abstract submission portal at the top of this page. You will be required to enter:
- The title of your abstract
- Preferred presentation type
- A theme/topic from the broad category list above best suited to your submission
- Authors’ names (indicate presenting author), affiliations, and biographies (presenting author/s only).
- Abstract (uploaded using the appropriate submission template as a word document).
Biographies may include presenters’ positions, career details and major work achievements to date. Biographies should be written in third person. Your biography will be used when introducing you as a speaker at the conference and in the conference proceedings.
For further detail, presenters and conveners with an ORCiD are welcome to include a link to your ID URL (in full) along with your biography. The link to your ORCiD will be included in the conference proceedings with your biography.
3. Submit your abstract electronically through the abstract submission portal at the top of this page.
If it is your first time submitting an abstract, you will need to create a new account with your email address and make up a password. If you are logging into an existing account, you will need to log in with your existing email address and password.
Your abstract must be submitted as a word document using the appropriate template available above.
4. You can return to the abstract submission portal and submit another abstract at any time, however once an abstract has been submitted you will not be able to edit this. If you wish to make any changes please email an edited version of your abstract to email@example.com.
Selections for all submissions will be based on the following criteria
- Interest and relevance to the eResearch community
- Novelty and timeliness of content
- Potential to be engaging and enhance the conference
- Quality of the submission – clarity and readability
- Sufficiency of information
Authors will be notified of acceptance/rejection of abstract via email by early August, or early September for Posters and Solutions Showcases.
Confirming your presentation
Accepted authors are required to confirm your intention to present at the conference by emailing firstname.lastname@example.org within 2 weeks of receiving notification that your submission has been accepted.
Failure to notify Conference Design of your intention to present may result in your presentation being withdrawn from the program.
All presenters will be required to register for the conference and pay the appropriate registration fee. Presenters also need to meet their own travel and accommodation costs.
All presenters will be required to register for the conference by 13th September 2019.
It will be assumed that any presenter not registered by 13th September has withdrawn from the program and their abstract will be removed from conference publications.
Please provide any specific audiovisual requirements to the Conference Secretariat at email@example.com. Your presentation should be created and presented in PowerPoint. Each room will be equipped for the presentation of PowerPoint slides and include a data-projector, laptop, lectern and microphone.
An Audio Visual technician will be located in your room throughout the course of your presentation and will provide assistance in the unlikely instance an issue occurs. Please ensure you take the time to familiarise yourself with the technology prior to your presentation.
Please ensure your presentation is brought to the conference on a USB Stick for uploading. Embed any content such as audio or video – do not link to external files.
The conference will seek your consent to post your presentation slides to the conference website following the event. Consent forms will be available in the Speakers Preparation room and need to be signed prior to your presentation.
PowerPoint Presentation Tips
Find our ‘how to design a great PowerPoint presentation’ here.
- All text should be in PowerPoint, preferably in light text on a dark background.
- PowerPoint should be in 16:9 aspect ratio.
- There should be no more than 5 x 1 line bullet points per slide.
- Optimum title text is 45 – 55 points and no smaller than 36 points.
- Body text should be at least 26 points.
- Avoid UPPERCASE letters as they are hard to read.
- Please keep to the time limit of your presentation.
The poster should be a visual presentation of your submitted abstract and should meet the following criteria:
The title should be the same as in the submitted abstract.
The poster must be A0 size (A0 size is 841mm x 1189mm) in portrait orientation.
The poster should be easily readable at a distance of two metres. Use UPPER and lower case for general content as the use of all-capital text is difficult to read. Avoid using a mixture of type/font styles.
Include the title of your presentation at the top of the poster. Characters should be a minimum of 48 point font size. Your name, School or Centre should also be displayed on the poster. HEADINGS 48 to 60 point font size is recommended for headings.
24 to 32 font size single spaced is recommended. The text should be concise and easy to read.
The message that your poster contains should be clear and understandable without the requirement of oral explanation. If relevant, methods should be presented simply and concisely.
After the title, the two most important panels are the Introduction and the Conclusion. On the basis of these two panels, a reader will decide whether to consider the poster details and perhaps talk to the presenter. These panels need to be very simple, concise and visually attractive. Results should be presented graphically if possible. Avoid large tables of data.
Results should be in line with those originally submitted in your abstract.
Use pictures, symbols and colour. Figure legends are essential and should be short but informative. If using graphs, they should have a short heading.
For visual effect, we recommend that graphs be no smaller than 12cm x 18cm. Photographs should be no smaller than 12cm x 18cm. Use the space to attract your audience for discussion, not to present complex details of methods and results.
The following websites provide some useful information on preparing effective posters for conference presentation.
To have your poster displayed in the Conference App, upload a high resolution PDF version of your poster to the following DropBox link prior to Friday 4th October 2019.
Electronic Poster Template
- All posters will have the control bar. There is no specific criteria for the layout within the white space – use it as you wish.
- All video and audio files must be embedded in your slide. As you will only be sending a single PowerPoint slide file, do not have links to any external media files.
- All videos, audio and animations should be set to auto play. We suggest you only embed one video or audio file and use animation sparingly.
- Authors are asked to limit the duration of media files to 2 minutes or less.
- Embed links into your ePoster: Authors can paste a link into their slide which will open in a new browser window. Users can then interact with the author’s website in depth.
- Embed a web browser: If authors have the technical knowledge, they can embed a web browser which will display a website on their ePoster. If embedding a browser, authors should use “LiveSlides”. This PowerPoint add-in is free to download and available here. Using this add-in will help to avoid issues when combining your ePoster into the scrolling presentation.
Formatting guidelines and suggestions
- Make your poster clear and clean, avoid unnecessary clutter and “special effects” that do not add value.
- Keep the background simple and subtle; use a light coloured background for the main slide body.
- Do not use WordArt, reflections, drop shadows, 3D, semi-transparent fills or textured backgrounds; they are unpredictable and are not necessary.
- For consistency amongst the ePosters, we suggest presenters only use Verdana font for your text. Verdana is universal and will transfer correctly when combine your ePoster into the scrolling presentation.
- We suggest you include contact details for delegates who want to discuss your poster further.
- The screen aspect ratio will be 16:9 and the template slide is already set up as a 16:9 slide.
- Your ePoster should be a single PowerPoint slide.
- Refer to the tips and ideas slide if you need a visual example of an ePoster.
Specifications of the equipment provided for Electronic Posters
- Laptop: OS: Windows and Office 2016
- Digital Display Monitor: 40″ LCD TV (or similar)
- Orientation: Landscape
- PowerPoint Version: Microsoft PowerPoint for Windows 365
- Internet: A cabled internet connection will be provided to all screens.
- Main screens will rotate through all ePosters automatically. A static screen will also be available where users can navigate through ePosters at their leisure.
ePoster slides must be submitted online no later than COB Friday 4 October 2019.
For more information visit the Guidelines for ePoster Presenters web page.
Speaker’s Preparation Room
Please proceed to the Speaker’s Preparation room at least 4 hours prior to or the day before your presentation. A technician will be available in the speaker’s preparation room to load your presentation and to discuss any audiovisual queries you may have. You will also have the opportunity to practice your presentation. If you are not providing slides for your presentation, please advise the AV technician in the Speaker’s Preparation room 4 hours prior to your session.
Presentation Consent Form
At the speaker’s preparation room you will be provided with a presentation consent form. You will be asked to complete the form when loading your presentation.
Speaker presentations will be published on the conference website post conference. We require all speakers to provide permission for their PowerPoint presentations to be published. All presenters will be given the opportunity to submit a revised PowerPoint for publication on the website.
Cancellations and substitutions
Please avoid late cancellations or substitutions as marketing material including the conference program with the speaker’s name and organisation will be pre-printed and cannot be removed at a later date. If you need to cancel or substitute speakers please inform Conference Design at firstname.lastname@example.org as early as possible.
Each display panel will be identified by number so that you are able to find the area corresponding to your poster. If you have any questions on the day please make your way to the conference registration desk.
Double sided tape and/or velcro dots will be available at the venue to affix your poster to the panel.
Your poster location can also be found on the conference App.