Poster Guidelines

Poster abstracts will be placed on the conference website and printed in the delegate handbook to allow delegates to identify posters of interest to them prior to the event. Posters will remain on display throughout the conference.

Please include on your poster all contact details including name(s), organisation name, job title and email address(es). You may want to add your mobile phone number so delegates can arrange to meet you at your poster at specific times. Bringing some extra business cards to leave at your poster is also a good idea.

Inform the conference organisers if you need power and/or intend to go online.

If you are unfamiliar with poster sessions, the following may be useful:

  • We suggest that you be prepared to stand at or close to your poster for at least 30 minutes.
  • When you are not there, leave a note saying when you plan to return. You may also want to provide a mobile phone number or business cards so another delegate can arrange to meet you at a specific time.
  • There is no need to have a presentation but be prepared to answer questions and discuss your material with interested delegates.
  • You may use a computer if you wish to provide a live demonstration as part of your poster. Please bring your own laptop with well-charged batteries, as power supply may not be available.
  • Wireless internet connections will be available.
  • An adjacent table can be provided if required.

General guidelines

  • Posters must be no greater than 841mm wide and 1189mm high (A0). If this is a problem, please let us know.
  • The panels provided as back drops will be velcro compatible. The organisers can provide the necessary velcro fixers.
  • You will be sharing the poster panel with two other papers but they will not be assigned the same time slot as yourself.

Suggestions for effective poster presentations

  • An overall left to right presentation (rows), rather than a top-to-bottom (columns), facilitates smooth traffic flow past your poster.
  • All printing should be presented in at least 16 point font, preferably in bold and not all capitals.
  • The poster should be self-explanatory, so that you are free to answer questions and discuss the research with interested persons.
  • You should be prepared to take names and addresses for a subsequent mailing of information. Perhaps a sheet of paper on which people can provide their name, email address and work address would be useful, or you should be prepared to collect business cards.

Do put your contact information at the bottom, to allow others who are interested to contact you afterwards. Especially as your poster will be on display for the whole conference.

Posters can be submitted from the 29 August – 25 September 2016.

If you have any queries please email