eResearch 2018 Sponsor & Exhibitor Manual

[invicta_calltoaction primary_line=”Sponsorship Prospectus” secondary_line=”View the Sponsorship prospectus here” label=”View Here” url=”” target=”_blank” size=”large”]
[invicta_calltoaction primary_line=”Floorplan” secondary_line=”Click here to view the interactive floor plan” label=”View Here” url=”” target=”_blank” size=”large”]
[invicta_calltoaction primary_line=”Venue Location Map” secondary_line=”View the venue location and map here” label=”View Here” url=”” target=”_blank” size=”large”]
[invicta_calltoaction primary_line=”Exhibitor Freight Delivery Label” secondary_line=”Sponsors and exhibitors must use this label when having materials couriered to the venue (at least one per box).” label=”Download Here” url=”/wp-content/uploads/2018/04/Exhibitor-freight-label_eResearch_2018.pdf” target=”_blank” size=”large”]
[invicta_calltoaction primary_line=”Exhibitor Freight Dispatch Label” secondary_line=”Sponsors and exhibitors must use this label when having materials collected from the venue (at least one per box).” label=”Download Here” url=”/wp-content/uploads/2018/04/Dispatch-Label_eResearch_2018.pdf” target=”_blank” size=”large”]

Exhibition Site Inclusions

Each Exhibition Site includes:

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x wireless internet connection per site.
  • 1 x waste paper basket.

Exhibition Times

Exhibitor Bump In

13:30 – 16:30 | Tuesday 16 October

Open to the delegates

The exhibition will be open at the following times:

17:00 – 18:30 | Tueday 16 October
08:30 – 17:30 | Wednesday 17 October
08:15 – 17:30 | Thursday 18 October
08:30 – 14:15 | Friday 19 October

Exhibitor Bump Out

14:15 – 15:45 | Friday 19 October

Exhibition Supply Company

Moreton Hire has been appointed as the exhibition supply company for eResearch 2018.

For build, stand and furniture enquires please contact:

Paras Zarkos
Account Coordinator
t 03 9300 5704 f 03 9300 5733

To order furniture and view the Moreton Hire catalogue/manual please CLICK HERE.

Conference Venue

Custom stand plans and venue related enquiries should be directed to:

Kate Clark

Pullman Melbourne Albert park
65 Queens Rd
Albert Park VIC 300

View a Google Map of the venue.


Company Contact Person

When booking please appoint a single point of contact within your Organisation.

All bookings will be recorded under the one name and all correspondence will be sent to this person.

Representatives at the Conference

An official name badge will be required to access the conference and exhibition areas.  

Anyone from your Organisation attending the conference, or guests you wish to invite, must register with Conference Design prior to the event.

 All company representative registrations and social functions, inclusive and/or additional, need to be booked. 

Additional Exhibitor Passes
Additional exhibitor passes can be purchased as follows via the online registration portal:

  • Full registration, including all social functions: $500 per person
  • 1 day pass, excludes social functions: $170 per person

When arriving for Bump In on Tuesday 16 October please go straight to your stand and begin setting up.

Conference staff will deliver name badges to your stand from 1:30pm.

Conference Design

For sponsorship and exhibition sales please contact:

Andrew Watts
03 6231 2999

Onsite Storage

There will be limited on-site storage facilities for packing materials, boxes and giveaways.

Exhibitors cannot leave boxes and packing material in the exhibition display area during the show.

The App Game

All sponsors and exhibitors will be issued QR codes as part of the 2018 App Game designed to encourage delegate flow and interaction.

Exhibitors can choose to clearly display the QR code on or within your booth to avoid unnecessary interruptions or you can ‘hide’ the code to ensure interaction with your representatives.

Each QR code will reveal the exhibitors’ company name.

To enter the draw, participants will need to have collected all sponsor and exhibitor names.

Key sponsors will also be given the first opportunity to provide prizes.

If you would like to donate a prize please contact


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. All incoming items should arrive via the Receiving Bay in Queens Lane. All items are to arrive at the Receiving Bay between the hours of 0700am – 1500pm, Monday – Friday.  Deliveries outside of these hours will need to be arranged prior to delivery.
  5. Deliveries can only be accepted no more than 2 working days prior to the event commencement date. Therefore deliveries are allowed for this event from Thursday 11 October 2018. Deliveries will not be accepted earlier than this date without prior arrangement.


  1. Download and use the dispatch/collection label provided above.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. All goods must be removed from the hotel premises or storerooms by close of business 1 working day after the conclusion of the event. Therefore all goods must be collected by the end of business on Monday 22nd October.

Freight Company

There is no appointed freight logistics company for the eResearch Australasia 2018 Conference, however there are some suggestions below:

TNT Express Shipping
Phone – 13 11 50
Website –

Toll Group
Website –

Exhibitors and Sponsors are responsible for all freight to and from the conference venue. If you have any questions in relation to this, please contact the Pullman Melbourne Albert Park:
Email – 
Phone – +61 (3) 8554 2813

Ribit @ the eResearch Australasia Conference

What is Ribit?

Ribit connects innovative companies and startups to students with high-demand skills such as programming, engineering, business, communications and marketing, research and design.

Ribit does this through a simple digital jobs matching platform and through physical speed-networking events. Over 22,000 students are currently registered on the platform which was developed by machine learning researchers at Data61.

About the event

Students will get the chance to be face-to-face with leading eResearch employers from industry and government agencies. The event is as an excellent opportunity for students to exchange ideas, engage and connect with industry leaders and scope out future career paths.

This event is open to students from all universities, TAFEs and accredited business and industry colleges.

What, when, where?

  • Friday 19 October 2018
  • 10:00AM – 12:00PM
  • Exhibition Area

For more information and to get involved click here.

Important Information and Deadlines

Please send the following to Conference Design when you book:


Company Profiles

Promotional Video

We will print one logo per sponsorship package in the program book, in the conference app, on the sponsors’ slide and on the conference web site.

Print: EPS version

Web and App: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size.

Please upload via the online booking portal when you book or email to Conference Design.

  • Sponsors – 400 words
  • Exhibitors – 200 words

Plus a contact name (where appropriate), email address, web address and phone number. Your profile will be included in the conference app.

Please upload via the online booking portal when you book or email to Conference Design.

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online. Delegates will be able to view the video on their mobile devices or desktops. As this is a new option we would recommend using existing content or creating a short promotional video – to maximise views be creative!

  • Maximum size of 20MB
  • MP4 or AVI formats

Email to: Conference Design

Due to Conference Design no later than one month prior to the conference:

PDF e-satchel Inserts

A6 colour advert in the pocket program

Representative Registrations

  • Sponsors only
  • PDF advertisements will be linked to your profile in the Conference App.
  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 150kb per file
  • No bleed and no crop marks
  • PDFs will be uploaded as ‘as received’

Please upload via the online booking portal or email to Conference Design.

Due to Conference Design no later than close of business Friday 14 September 2018. 

  • Conference Partner and Gold Sponsors only
  • Dimensions: 105mm (w) x 148mm (H)
  • A6 portrait orientation.

Email PDFs to: Conference Design

Due to Conference Design no later than close of business Friday 14 September 2018. 

Please register all representatives attending the conference no later than one month prior.

Representatives should be registered for the conference and all social functions.

Please register representatives via the online booking portal.