Thank you for presenting at eResearch Online!
We want to ensure your presentation runs smoothly, and have put together guidelines and resources to assist with your preparation and participation.
Should you have any queries regarding the information provided or your participation please contact firstname.lastname@example.org.
To assist with the successful planning of eResearch Online and ensure the smooth delivery of your presentation, we kindly ask all pre-recorded presentations to be uploaded prior to 7 October.
Oral presentations will be 15 minutes in duration, plus 5 minutes for questions and changeover.
Oral presentations will be pre-recorded sessions.
You can record your video using the software you feel most comfortable with. If you have little experience recording videos, we suggest using Microsoft PowerPoint or Zoom.
Presentation recordings should be no longer than 15 minutes in duration.
Presenters are required to upload their presentation as a single MP4 file via DropBox no later than Wednesday 7 October. This will allow us enough time to check your file, and prepare your presentation for delivery via the online conference portal.
If you have any concerns about pre-recording your presentation or providing your file to us by the deadline please contact email@example.com.
BEFORE THE CONFERENCE
Record your video using the software you feel most comfortable with.
If you have little experience recording videos, we suggest Zoom or Microsoft PowerPoint.
Keep your presentation recording to 15 minutes. If you go over time you will be required to edit and re-submit by the deadline.
Recordings need be provided to the Conference Managers in MP4 format. Should your presentation be received in a format other than MP4 you will be asked to resubmit in an MP4 format.
If you have limited online presentation experience or looking for some tips about how to take your online presentation to the next level, we encourage you to take a look at Presenter Toolkit.
DUE WEDNESDAY 7 OCTOBER
Recordings must be provided to Conference Design:
In MP4 format.
As a single file. Multiple files will not be accepted.
Submit via the conference Dropbox link.
Files to be named: presenter name, day, session and time of your presentation (First. Last_Day_Session_Time).
If making changes, always ensure to upload the latest version. Each upload is stamped with date/time so we will only use the latest version uploaded to the system.
DUE WEDNESDAY 7 OCTOBER
Failure to submit your recording by this deadline may result in your presentation being withdrawn from the program.
Presenters will have access to the online conference portal approximately two weeks prior to the event. We recommend presenters log in early to:
- Familiarise yourself with the presenter dashboard
- Check session information including your abstract and biography
- Upload a photo of yourself
- Familiarise yourself with the Live Q&A feed
- View any handouts you may have provided in advance
- Preview your pre-recorded presentation (we expect presentations to be available for preview from 12 October).
We want to ensure a quality online experience for presenters and delegates at eResearch Online. Recording presentations provides the following benefits:
- Smooth technical delivery – lower reliance on the performance of technology, IT infrastructure, live streaming platforms and internet provides a reduced risk of technical issues at the time of the conference.
- Increased number of presentations at the conference – asking presenters to pre-record their presentations means we are able to accept more submissions for the conference.
- Accommodate various presenter skill levels – pre-recording allows everyone to practice their presentation and get it “just right” for the conference.
- Accommodate various online presentation experience levels – presenting online is new for a lot of people and we want to make sure delivery at the time of the conference is simple and smooth for all presenters. Pre-recording means the “hard part” is taken care of prior to the conference for presenters. At the time of the conference you can watch your presentation via the presenter view as its streams to attendees and review and respond to questions coming in via the Live Q&A chat box.
- More time for Q&A and audience interaction – pre-recording means you have more time to answer delegate questions throughout your presentation and participate in the discussion forum.
- Opportunity for creativity – pre-recording can allow presenters to get creative with their content beyond what can potentially be delivered at a face-to-face conference; this is a great opportunity to try out new things for your presentation at low risk!
- Quality control – pre-recording allows quality control, so if lighting/audio isn’t up to scratch, or a presenter uses the wrong aspect ratio (such as portrait instead of landscape) then these issues can be rectified well before the broadcast.
- No interruption to your presentation – the online conference software runs to strict timings and closes each session exactly as listed in the program. Pre-recording ensures everyone keeps to their allotted time and no-one misses out due to earlier presentations running over time.
- It’s great for time zones – pre-recording means people from around the world can still have their presentations included in the program without the need to present early morning or late evening.
DURING THE CONFERENCE
We recommend presenters log in early on the day of their presentation. This will allow you to:
- Familiarise yourself with your equipment and make sure everything is in good working order (ie microphone and camera working, plenty of battery if using a laptop, stable internet connection).
- Review your online content (presentation video and handouts if supplied).
- Familiarise yourself with the Live Q&A feed.
- Connect with your fellow presenters (if you are co-presenting you will be able to connect with your fellow presenters via the presenter chat).
- If you have any issues or queries, you can connect with the support team through the Control Room Chat or log a Live Support ticket.
Presenters should be logged in 10 – 15 minutes prior to the commencement of their presentation.
- Presentations will automatically commence at the nominated start time. There is no need for presenters to start or activate their talk.
- The main reason for presenters to be online is to participate in live Q&A with audience members.
- Audience members can type questions into the Live Q&A box at any time.
- Presenters are able to answer questions via text throughout the presentation, or save responses to the end. There is 5 minutes for Q&A allocated at the end of the 15 minute presentation video.
- The discussion forum should be used for general discussion, with questions for presenters asked via the Live Q&A feed.
- Presentations, Live Q&A and the Discussion Forum will end immediately at the advertised time. There will be a timer counting down to the end of the presentation.
- Delegates will be able to log back into the presentation to view the recording “on-demand”. Live Q&A and Discussion Forum content will also be available.
- At the conclusion of the presentation, presenters can go back to the timeline and participate in the conference as usual.
Live support will be available throughout the conference opening hours and will include dedicated IT/AV support.
Should presenters require assistance at the time of the conference they should contact support by:
- Control Room Chat: this chat feed is easily accessible via your presentation in the online conference portal. Queries will be quickly picked up by the support team
- Live Support Hub: live support is immediately accessible via the icon at the top of the online conference portal. Users should log their query in the live support chat box and a team members will respond as quickly as possible.
In lieu of individual speaker gifts, we are donating a maths teaching kit to children in need through UNICEF.