INVITATION TO PARTICIPATE IN

2020 eResearch Australasia Online Conference

19 – 23 October

You are invited to participate as a sponsor and/or online exhibitor in the 2020 eResearch Australasia Online Conference. Due to the ongoing restrictions and uncertainty of COVID-19 the 2020 conference will take place online.

The conference typically attracts in excess of 400 attendees. It is anticipated that registrations will be matched if not exceeded for the 2020 online conference. Conference delegates come from diverse disciplines of information and communication technologies; and include Australasia’s leading researchers, practitioners, and educators working predominantly in private, government & education sectors.

Supporting the 2020 eResearch Australasia Online Conference will provide your organisation with the following key benefits:

  • Your brand will be associated with Australasia’s pre-eminent event for the eResearch community
  • Your brand exposure will commence pre-event, and continue throughout the conference and post-event
  • You will network and meet one-on-one with delegates empowered with decision making and decision influencing abilities
  • You will have the opportunity to launch new products and demonstrate new services and programs
  • You will strengthen your profile and position as a key industry figure for the eResearch community
  • You will learn and collaborate with leading local, national and international data and computing scientists
  • You will gain industry insight and evaluate market trends to generate new business opportunities in the new environment imposed by the COVID-19 pandemic
  • You will access & start relationships with contacts who may not be part of your current market or marketing strategy
  • You can choose from a variety of sponsorship packages that best suit your budget and marketing needs

We invite you to partner with us and share in our vision to accelerate the development and adoption of eResearch practices, capabilities and standards in Australasia.

EXHIBITION OPENING TIMES:

Online Conference

Monday 19 – Friday 23 October


The online exhibition lounge will be open 30 minutes prior to the opening session on MONDAY 19 OCTOBER and will remain open throughout the conference program, closing 30 minutes after the last session of each day.

The online portal will be open 24 hours a day during the conference for you to make appointments and schedule meetings with delegates.

ONLINE CONFERENCE

An online Conference? Tell me more!

The success of the 2019 event confirmed that the eResearch Australasia Conference continues to be an important event for the community.

Due to COVID-19, online meetings are now more important than ever and are highly valued across many industries, including the data science and information and communication technologies sectors. This new format provides cutting edge and engaging content, available directly to delegates from the comfort and safety of their own home or office, without having to sacrifice the highly anticipated technical program of professional and influential speakers.

The Benefits of Sponsoring Online Events

  • Cost-effective – Although there are still many costs involved in running an online conference, the costs are dramatically reduced for services such as venue hire, catering, and booth builds. Online conferences are more cost-effective for associations to run, with those savings then being passed on to delegates. The reduction of registrations fees encourages more delegates to attend, with organisations allowing more staff to attend than perhaps would be permitted to travel to a face to face meeting. Without physical exhibition spaces, this also allows for a decrease in the cost of sponsorship packages.
  • Industry Engagement – During these unprecedented times supporting the online conference is your way of maintaining engagement with the industry. In a year where nearly all face to face meetings have been cancelled it is now more important than ever to promote your brand and not lose touch with the industry.
  • Ease of access – Attending the conference requires only a reasonable internet connection. The conference will run over five consecutive days, with dedicated exhibition sessions. You will also have the ability to pre-schedule meetings with delegates, share contact details and generate leads.
  • Environmental benefits – An online conference has very little environmental impact. By moving to an online platform there will be no food waste at venues, lower carbon footprint from people travelling to and from a venue (locally, domestically and internationally), less paper waste with all programs online and no physical name badges, online Poster sessions rather than hard copy posters and the list goes on…
  • Benefits for you! – There is no budget required for your organisation to travel to the conference location or expenses associated with attending a physical meeting, this means you may be able to put those funds towards a more engaging and higher-level sponsorship package. Not having to travel to a physical conference also means that multiple employees may be able to attend the meeting and be available to engage with the attendees during the dedicated exhibition and networking sessions.

We want to assure you that your brand will have maximum reach to the online attendees, below is a comparison of the sponsorship offering; Face to Face Conference versus Online Conference.

SPONSORSHIP & EXHIBITION

Exhibition Lounge

The 2020 eResearch Australasia Conference exhibition lounge will be available for delegates to access from the main timeline/ home page of the online conference portal. The exhibition lounge will list exhibitors in order of sponsorship level and allows for your profile, logo, website, downloadable handouts/ brochures and multiple staff to be available for one-on-one video meetings with delegates. There will not be opportunities for 3D designed booths and floor plans. There will be designated exhibition breaks throughout the program.

PACKAGES

Listed below are sponsorship packages for your consideration. All packages are negotiable and are quoted in Australian dollars (AUD) including GST.

We would be pleased to tailor a package to meet your needs and marketing budget. If you have any questions, or require further information please contact Andrew Watts at andrew@conferencedesign.com.au or by telephone 03 6231 2999 (International +61 3 6231 2999).

Platinum Sponsor $17,500 incl. GST (1 opportunity)

Includes the following (click each heading for full details):
  • Prominent logo placement and acknowledgement as Platinum Conference Sponsor on the AeRO website homepage to end of December 2020.
  • 400-word company profile on the AeRO website to end of December 2020.
  • Dedicated Tweet from AeRO acknowledging Platinum Sponsorship of the online conference.
  • Occasional sharing of content via Twitter.
  • Prominent logo placement and acknowledgement as Platinum Sponsor on the conference website homepage.
  • 3 Promotional Videos linked to the conference website.
  • 5 brochures/flyers available for download from the conference website.
  • Logo and acknowledgement as Platinum Sponsor on all conference materials including PDFs and broadcast emails.
  • 400-word company profile on the conference website.
  • Prominent branding and acknowledgement as Platinum Sponsor in the online conference portal homepage throughout the conference.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.
  • “Dead Air” advertising opportunities during the conference.
  • Verbal acknowledgement as Platinum Sponsor during the conference.
  • 2 Promotional Videos linked to the online conference portal.
  • 5 brochures/flyers available for download from the online conference portal.
  • 400-word company profile on the online conference portal.
  • 15 full online conference registrations.
  • Online Exhibition Booth featured prominently in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Access to online Lead Management Software.
  • Attendee list with name, organisation and state to be provided prior to the conference.

The speaker may be a member of your organisation or an industry leader as nominated by you. This opportunity is subject to organising committee approval and availability at the time of booking.

Benefits

  • 30-minute keynote presentation (including Q&A).
  • Speaker photo and biography included on the conference website and in the online conference portal.
  • Logo and hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Logo displayed with the presentation in the online conference portal.
  • Opportunity to provide PDF handouts in the online conference portal.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • The presentation will be recorded via the online conference portal for attendees to watch at their leisure.
  • Live Q&A with delegates during the session

This is an opportunity to host a 3 hour online educational workshop. It’s expected workshops will be programmed for the week following the main conference program with precise details to be confirmed in consultation between the sponsor and the organising committee as planning proceeds.

The workshop will be acknowledged as part of the eResearch Australasia Online Conference, included in the program and hosted via the Online Conference Portal. Registration and promotion will be handled by the Conference Manager through existing conference resources and channels.

The sponsor will be responsible for workshop content whilst the delivery format (including technology) will be confirmed in consultation between the sponsor and conference manager.

*This opportunity is subject to the approval of the Organising Committee.

The conference website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits:

  • Logo and hyperlink on every page of the conference website.
  • Acknowledgement as the direct supporter of 10 x COVID-19 relief conference registrations

Gold Sponsor $12,500 incl. GST (2 opportunities)

Includes the following (click each heading for full details):
  • Prominent logo placement and acknowledgement as Gold Conference Sponsor on the AeRO website homepage to end of December 2020.
  • 300-word company profile on the AeRO website to end of December 2020.
  • Dedicated Tweet from AeRO acknowledging Gold Sponsorship of the online conference.
  • Occasional sharing of content via Twitter.
  • Prominent logo placement and acknowledgement as Gold Sponsor on the conference website homepage.
  • 2 Promotional Video linked to the conference website.
  • 3 brochures/flyers available for download from the conference website.
  • Logo and acknowledgement as Platinum Sponsor on all conference materials including PDFs and broadcast emails.
  • 300-word company profile on the conference website.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.
  • “Dead Air” advertising opportunities during the conference.
  • Verbal acknowledgement as Gold Sponsor during the conference.
  • 1 Promotional Video linked to the online conference portal.
  • 3 brochures/flyers available for download from the online conference portal.
  • 300-word company profile on the online conference portal.
  • 10 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Access to online Lead Management Software.
  • Attendee list with name, organisation and state to be provided prior to the conference.

This opportunity is designed to give your organisation exposure to a captive audience as part of the main technical program.

The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking. The presentation may be delivered live or as a pre-recorded presentation. The delivery format will be confirmed in consultation with the organising committee.

  • 15-minute oral presentation (including Q&A).
  • Speaker photo and biography included in the online conference portal.
  • Logo and hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Logo displayed with the presentation in the online conference portal.
  • Opportunity to provide PDF handouts in the online conference portal.

Poster Gallery Sponsor

Your logo will be featured prominently in the Poster Gallery of the Online Conference Portal and poster presentation listing of the conference website.

As Poster Gallery Sponsor you will have the opportunity to provide a poster for display along with a pre-recorded 3-minute video about your poster.

Static Poster’s will be available to view on demand throughout the conference and we are planning a dedicated poster session which will give presenters the opportunity to network and engage directly with conference attendees.

Networking Session Sponsor

Your logo will be featured prominently in the Online Conference Portal Timeline and conference website program acknowledging your support of conference networking sessions.

Several networking sessions will take place throughout the conference with your logo prominently displayed as delegates enter and participate in the sessions.

Acknowledgement as the direct supporter of 5 x COVID-19 relief conference registrations

Silver Sponsor incl. GST $7,500

Includes the following (click each heading for full details):
  • Prominent logo placement and acknowledgement as Silver Conference Sponsor on the AeRO website homepage to end of December 2020.
  • 200-word company profile on the AeRO website to end of December 2020.
  • Dedicated Tweet from AeRO acknowledging Silver Sponsorship of the online conference.
  • Occasional sharing of content via Twitter.
  • Prominent logo placement and acknowledgement as Silver Sponsor on the conference website homepage.
  • 2 Promotional Video linked to the conference website.
  • 2 brochures/flyers available for download from the conference website.
  • Logo and acknowledgement as Platinum Sponsor on all conference materials including PDFs and broadcast emails.
  • 200-word company profile on the conference website.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.
  • Verbal acknowledgement as Silver Sponsor during the conference.
  • 2 Promotional Video linked to the online conference portal.
  • 2 brochures/flyers available for download from the online conference portal.
  • 200-word company profile on the online conference portal.
  • 7 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Access to online Lead Management Software.
  • Attendee list with name, organisation and state to be provided prior to the conference.

This opportunity is designed to give your organisation exposure to a captive audience as part of the main technical program.

The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking. The presentation may be delivered live or as a pre-recorded presentation. The delivery format will be confirmed in consultation with the organising committee.

  • 15-minute oral presentation (including Q&A).
  • Speaker photo and biography included in the online conference portal.
  • Logo and hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Logo displayed with the presentation in the online conference portal.
  • Opportunity to provide PDF handouts in the online conference portal.

Bronze Sponsor incl. GST $4,000

Includes the following (click each heading for full details):
  • Prominent logo placement and acknowledgement as Bronze Conference Sponsor on the AeRO website homepage to end of December 2020.
  • 100-word company profile on the AeRO website to end of December 2020.
  • Dedicated Tweet from AeRO acknowledging Platinum Sponsorship of the online conference.
  • Occasional sharing of content via Twitter.
  • Prominent logo placement and acknowledgement as Bronze Sponsor on the conference website homepage.
  • 1 Promotional Video linked to the conference website.
  • 1 brochures/flyers available for download from the conference website.
  • Logo and acknowledgement as Bronze Sponsor on all conference materials including PDFs and broadcast emails.
  • 100-word company profile on the conference website.
  • Logo displayed on the major sponsor banner of the online conference portal landing page.
  • Verbal acknowledgement as Bronze Sponsor during the conference.
  • 1 Promotional Video linked to the online conference portal.
  • 2 brochures/flyers available for download from the online conference portal.
  • 100-word company profile on the online conference portal.
  • 5 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Access to online Lead Management Software.
  • Attendee list with name, organisation and state to be provided prior to the conference.

Exhibitor Opportunities*

Includes the following (click each heading for full details):

*To access the Online Research Exhibitor offer, organisations must be a university, non commercial research organisation, HE&R associations or projects.
Acceptance as a participant in this category is subject to organising committee approval.

Online Conference Benefits

  • 1 Promotional Video linked to the online conference portal.
  • 1 brochure/flyer available for download from the online conference portal.
  • 50-word company profile on the online conference portal.
  • 3 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat)
  • Access to online Lead Management Software.

Online Conference Benefits

  • 1 Promotional Video linked to the online conference portal.
  • 1 brochure/flyer available for download from the online conference portal.
  • 50-word company profile on the online conference portal.
  • 3 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat)
  • Access to online Lead Management Software.

This is an opportunity for a sponsor to have a co-branded “Swag Bag” sent out to all registered attendees of the online conference. The contents and value of the bag can be confirmed in consultation with the Organising Committee.

Website, Email, Social Media Benefits

  • Prominent logo placement and acknowledgement as Swag Bag Sponsor on the conference website homepage.
  • 1 Promotional Video linked to the conference website.
  • 1 brochures/flyers available for download from the conference website.
  • Logo and acknowledgement as Swag Bag Sponsor on all conference materials including PDFs and broadcast emails.
  • 100-word company profile on the conference website.
  • Dedicated Tweet from AeRO acknowledging Swag Bag Sponsor of the online conference.
  • Occasional sharing of content via Twitter.

Online Conference Benefits

  • Logo displayed on the major sponsor banner of the online conference portal landing page.
  • Verbal acknowledgement as Swag Bag Sponsor during the conference.
  • 1 Promotional Video linked to the online conference portal.
  • 1 brochures/flyers available for download from the online conference portal.
  • 100-word company profile on the online conference portal.
  • 5 full online conference registrations.
  • Online Exhibition Booth featured in the Exhibition Lounge.
  • Your booth will be included in the “eResearch Online Game” at the time of the conference.
  • Access to the online Meeting Hub to connect with all delegates and request meetings (includes live video and text chat).
  • Access to online Lead Management Software.

Attendee list with name, organisation and state to be provided prior to the conference.

TERMS & CONDITIONS FOR SPONSORS & EXHIBITORS

BOOKINGS & PAYMENTS

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By completing an online Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

DURING THE CONFERENCE

Representatives
Anyone from your Organisation attending the online conference must register with Conference Design before the meeting. An official name badge will be required to access the meeting and exhibition area.

Additional exhibitor registrations can be purchased for $100 each

Delegate List
A delegate list will be provided to sponsors two weeks prior to the conference and will include name, organisation and state.

GENERAL INFORMATION

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Listings
Exhibitors will be listed in the online portal in order of sponsorship level followed by alphabetical order.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

About the conference

eResearch Australasia provides opportunities for delegates to engage, connect, and share their ideas and exemplars concerning new information centric research capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

© 2018 - 2020 Conference Design Pty Ltd