On-line Booking Portal
Log into the on-line portal to book and manage your sponsorship or exhibition package.
Live Floor Plan
View the live floor plan to check stand availability, see the exhibition layout and find your preferred location.
Sponsor & Exhibitor Manual
Refer to the manual for important information regarding sponsoring and exhibiting at the conference.
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Invitation to participate

We invite you to participate as a sponsor or exhibitor in the 2019 eResearch Australasia Conference, to be held at the Brisbane Convention and Exhibition Centre, 21 – 25 October.

Attracting approximately 450 attendees each year, the eResearch Australasia Conference provides delegates the opportunity to engage, connect, and share ideas and exemplars concerning new information centric research capabilities, and learn how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference delegates come from diverse disciplines of information and communication technologies and include Australasia’s leading researchers, practitioners, and educators working predominantly in private, government & education sectors.

The exhibition will open on Monday 21 October at the commencement of the Welcome Reception and close following afternoon tea on Thursday 24 October.

Support of the eResearch Australasia Conference will allow you to:

  • Meet face-to-face with leading researcher service providers and opinion leaders in the eResearch field.
  • Demonstrate new services and research programs.
  • Maintain a high profile with your target markets.
  • Network with industry delegates and evaluate market trends to generate new business opportunities and identify emerging technologies.
  • Network with eResearch service providers likely to be valuable to your team.
  • Demonstrate your involvement, commitment and support of the eResearch community.
  • Launch new products and services in front of an audience empowered with decision-making authority.

Details of the various sponsor and exhibitor packages can be found below.

We welcome amendments to these packages that maintain the spirit of supporting the conference, and encourage interested parties to contact the Conference secretariat to discuss your ideas and suggestions.

Professor Matt Bellgard
Conference Chair
eResearch Australasia 2019

Sam Moskwa
CEO, Australasian eResearch Organisations (AeRO)

Contact Us

Please contact Andrew Watts at Conference Design to discuss supporting the conference.

We are happy to consider ideas and amendments to the packages below that maintain the spirit of supporting the conference at the designated levels.

andrew@conferencedesign.com.au

+61 3 6231 2999

Overview

Prices listed in AUD and include GST.

  • Conference Partner – $35,500
  • Gold Sponsorship – $25,500
  • Silver Sponsorship – $13,000
  • Bronze Sponsorship – $7,000
  • Commercial Exhibitor Package – $3,500
  • New Exhibitor Package – $2,500
  • Research Exhibitor – $2,500
  • Cocktail Reception Sponsorship – $10,000
  • Recharge Station Sponsorship – $7,500
  • Plenary Session Sponsorship – $6,500
  • Coffee Cart Sponsor – $6,000
  • Breakfast Session Host – $5,500
  • Concurrent Session Sponsor – $5,500
  • Name Badge & Lanyard Sponsor – $4,500
  • App Game Prizes – From $200
  • Individual Advertising Opportunities – Various
  • Scholarship Fund Sponsor – By negotiation
  • Conference Water Bottle Sponsorship – In-kind
About the conference
Learn more about eResearch 2019, and what to expect as a sponsor or exhibitor at this important event.

Sponsorship Opportunities

A variety of sponsorship packages are being offered which include significant exhibition space in preferable locations.

Please click on the packages below to see the inclusions.

Sponsorship packages can be booked using the on-line booking portal above.

All costs are in Australian Dollars and include GST.

Benefits:

  • One (1) 6m x 4m exhibition booth in a prime location. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package – click here to view options.
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x wireless internet connection.
    • 1 x waste paper basket.
  • Five (5) full conference registrations including all social functions.
  • Five (5) PDF e-satchel inserts (up to 150kb per file).
  • Four (4) banners displayed during the conference: two (2) in the plenary hall and two (2) in the catering area (Sponsor to supply).
  • Two (2) Promotional Videos (up to 20MB) linked to the conference website and app.
  • Logo and acknowledgement as Conference Partner on all conference materials including print, PDFs and broadcast emails.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Verbal acknowledgement as Conference Partner during the conference.
  • Logo displayed on an individual sponsor’s slide at the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Includes the following:

Conference App Sponsor

Your logo, company profile (400 words) and hyperlink will be included on the conference app with the option to include information on up to five (5) products.

This app will be the delegates go-to source for digital information on the conference including the program, speaker profiles, venue maps and much more.

Benefits:

  • Logo on the conference app download screen.
  • Logo and hyperlink on the conference app homepage.
  • Logo and hyperlink on the conference app main menu.
  • Dedicated conference app page for the sponsor accessible from the main menu.
  • Option to include information on up to five (5) products with dedicated pages and images.
  • Logo displayed on a joint sponsors slide at the conference.

Opportunity to deliver a keynote presentation

As Conference Partner you will have the opportunity to deliver a keynote presentation at the conference. The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking.

The conference partner will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Benefits

  • Logo and hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • Verbal acknowledgement as Speaker Sponsor at the commencement of the presentation.
  • Logo displayed on a slide during the presentation.
  • One pull-up banner in the room during the presentation (Sponsor to supply).

Opportunity to present in the industry stream

This opportunity is designed to give your organisation exposure to a captive audience as part of the main scientific program.

The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking.

The conference partner will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Benefits

  • Logo displayed with the speaker on the on-line program.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • One pull-up banner in the room during the presentation (Sponsor to supply).

Pocket Program Sponsor

This is a great opportunity to reinforce your branding to all delegates. Each delegate will receive a copy of the pocket program when they register at the conference.

Benefits:

  • Logo on the front cover of the pocket program*.
  • Logo printed on each page of the pocket program.
  • Advertisement on the back cover of the pocket program (A6).
  • Logo displayed on a joint sponsors slide at the conference.

* Note, other high level sponsors will also be acknowledged on the front cover.

Tote Bag Sponsor

Each participant will receive a tote bag printed with your logo. The tote bag will be selected to ensure delegates keep using it after the conference.

Benefits:

  • Logo printed on each delegate tote bag.
  • Logo displayed on a joint sponsors slide at the conference.

Website Sponsor

The conference website is the main information source for delegates in the lead-up to the conference. Regular updates and extensive program and speaker information will ensure delegates will be visiting regularly – seeing your logo each time.

Benefits:

  • Logo and hyperlink on every page of the conference website.
  • Logo displayed on a joint sponsors slide at the conference.

Access to the Sponsors Boardroom

Major sponsors will have access to a private boardroom on the main conference days (Tuesday – Thursday).

The private boardroom is available for bookings between 8:30am and 6:00pm and will be equipped with water, mints, pads, pens and a permanent boardroom set for up to 10 people.

Benefits:

  • As Conference Partner you are entitled to 5 hours complimentary use of the boardroom. Additional use of the boardroom can be booked at the rate of $100 per hour.

*Boardroom bookings are subject to availability.

Benefits:

  • One (1) 3m x 4m exhibition booth in a preferred position. Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package – click here to view options.
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x wireless internet connection.
    • 1 x waste paper basket.
  • Three (3) full conference registrations including all social functions.
  • Four (4) PDF e-satchel inserts (up to 150kb per file).
  • Three (3) banners displayed during the conference: one (1) in the plenary hall and two (2) in the catering area (Sponsor to supply).
  • One (1) Promotional Video (up to 20MB) linked to the conference App & Website.
  • Logo and acknowledgement as Gold Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program.
  • A6 colour advert in the pocket program.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Verbal acknowledgement as Gold Sponsor during the conference.
  • Logo displayed on an individual sponsor’s slide at the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Includes:

Opportunity to present in the industry stream

This opportunity is designed to give your organisation exposure to a captive audience as part of the main scientific program.

The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking.

The gold sponsor will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Benefits

  • Logo displayed with the speaker on the on-line program.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • One pull-up banner in the room during the presentation (Sponsor to supply).

Access to the Sponsors Boardroom

Major sponsors will have access to a private boardroom on the main conference days (Tuesday – Thursday).

The private boardroom is available for bookings between 8:30am and 6:00pm and will be equipped with water, mints, pads, pens and a permanent boardroom set for up to 10 people.

Benefits:

  • Gold Sponsors are entitled to 3 hours complimentary use of the boardroom. Additional use of the boardroom can be booked at the rate of $100 per hour.

Plus one (1) of the following:

Welcome Reception Sponsor

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference.

Benefits

  • Two (2) complimentary tickets to the Welcome Reception.
  • One (1) pull-up banner displayed in a prominent location during the Welcome Reception (Sponsor to supply).
  • Opportunity to address delegates during the Welcome Reception (5 minutes).
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception.
  • Logo displayed on a joint sponsors slide at the conference.
  • Logo displayed with the Welcome Reception in the on-line program.
  • Logo printed in the pocket program with the Welcome Reception.
  • Logo and hyperlink displayed with the Welcome Reception on the conference app.

Poster Reception Sponsor

Show yourself as a leader in supporting the development of evidence based research undertaken by eResearch professionals.

Benefits

  • Two (2) complimentary tickets to the Poster Reception.
  • One (1) pull-up banner displayed in a prominent location during the Poster Reception (Sponsor to supply).
  • Opportunity to address delegates during the Poster Reception (5 minutes).
  • Verbal acknowledgement as Poster Reception Sponsor during the Poster Reception.
  • Logo displayed on a joint sponsors slide at the conference.
  • Logo displayed with the Poster Reception in the on-line program.
  • Logo printed in the pocket program with the Poster Reception.
  • Logo and hyperlink displayed with the Poster Reception on the conference app.

Benefits:

  • One (1) 3m x 4m exhibition booths in a preferred position (subject to date of booking). Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package – click here to view options.
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x wireless internet connection.
    • 1 x waste paper basket.
  • Two (2) full conference registrations including all social functions.
  • Three (3) PDF eSatchel inserts (up to 150kb per file).
  • One (1) pull-up banner in the catering area for the duration of the conference (Sponsor to supply).
  • One (1) Promotional Video (up to 20MB) linked to the conference website and app.
  • Logo and acknowledgement as a Silver Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Verbal acknowledgement as a Silver Sponsor at the conference.
  • Logo displayed on a joint Silver Sponsors slide at the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Includes:

Host to Lunch on one of the core conference days (Tuesday – Thursday)

Benefits

  • Naming rights for the nominated lunch break.
  • Two (2) pull-up banners in the catering area during the nominated lunch break (Sponsor to supply).
  • Logo on A4 signage displayed on catering stations.
  • Logo displayed on an individual sponsor slide at the conference on that day.
  • Logo displayed with the lunch break in the on-line program.
  • Logo printed in the pocket program next to the lunch break.
  • Logo and hyperlink displayed with the lunch break on the conference app.

Opportunity to present in the industry stream

This opportunity is designed to give your organisation exposure to a captive audience as part of the main scientific program.

The speaker may be a member of your organisation or an industry leader as nominated by you.

This opportunity is subject to organising committee approval and availability at the time of booking.

The silver sponsor will be responsible for co-ordinating all aspects of the speakers participation in the conference (registration, travel, accommodation) and meeting all associated expenses.

Benefits

  • Logo displayed with the speaker on the on-line program.
  • Logo printed with the presentation in the pocket program.
  • Logo and hyperlink displayed with the presentation in the conference app.
  • One pull-up banner in the room during the presentation (Sponsor to supply).

Access to the Sponsors Boardroom

Major sponsors will have access to a private boardroom on the main conference days (Tuesday – Thursday).

The private boardroom is available for bookings between 8:30am and 6:00pm and will be equipped with water, mints, pads, pens and a permanent boardroom set for up to 10 people.

Benefits:

  • Silver Sponsors are entitled to 2 hours complimentary use of the boardroom. Additional use of the boardroom can be booked at the rate of $100 per hour.

Benefits

  • One (1) 3m x 2m exhibition booth in a preferred position (subject to date of booking). Includes:
    • White panel shell scheme booth.
    • Fascia board with your company name.
    • Your choice of furniture package – click here to view options.
    • 2 x spotlights.
    • 1 x 4 amp power outlet.
    • 1 x wireless internet connection.
    • 1 x waste paper basket.
  • Two (2) full conference registrations including all social functions.
  • Two (2) PDF eSatchel inserts (up to 150kb per file).
  • One (1) Promotional Video (up to 20MB) linked to the conference website and app.
  • Logo and acknowledgement as a Bronze Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo in the pocket program.
  • Opt-in attendee list with name, organisation, state and email address to be provided prior to the conference.
  • Verbal acknowledgement as a Bronze Sponsor at the conference.
  • Logo displayed on a joint Bronze Sponsors slide at the conference.
  • Your booth will be included in the “App Game” at the time of the conference.

Includes:

Host to morning or afternoon tea on one of the core conference days (Tuesday – Thursday) 

Benefits

  • Naming rights for the nominated morning/afternoon tea break.
  • Two (2) pull-up banners in the catering area during the nominated morning/afternoon tea break (Sponsor to supply).
  • Logo on A4 signage displayed on catering stations.
  • Logo displayed on an individual sponsor slide at the conference on that day.
  • Logo displayed with the morning/afternoon tea break in the on-line program.
  • Logo printed in the pocket program next to the morning/afternoon tea break.
  • Logo and hyperlink displayed with the morning/afternoon tea break on the conference app.

Access to the Sponsors Boardroom

Major sponsors will have access to a private boardroom on the main conference days (Tuesday – Thursday).

The private boardroom is available for bookings between 8:30am and 6:00pm and will be equipped with water, mints, pads, pens and a permanent boardroom set for up to 10 people.

Benefits:

  • Bronze Sponsors are entitled to 1 hour complimentary use of the boardroom. Additional use of the boardroom can be booked at the rate of $100 per hour.

Exhibitor Site Packages

Commercial Exhibitors

$3,500 incl GST

Packages are “Exhibition Ready” and include the following: 

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package – click here to view options.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x wireless internet connection per site.
  • 1 x waste paper basket.
  • Logo and hyperlink on the conference app.
  • 200 word profile on the conference app.
  • 2 x conference registrations per site including social functions.
  • Your booth will be included in the “App Game” at the time of the conference.

New Commercial Exhibitor*

$2,500 incl GST

Packages are “Exhibition Ready” and include the following: 

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package – click here to view options.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x wireless internet connection per site.
  • 1 x waste paper basket.
  • Logo and hyperlink on the conference app.
  • 200 word profile on the conference app.
  • 2 x conference registrations per site including social functions.
  • Your booth will be included in the “App Game” at the time of the conference.

This offer is open to new participants only who qualify for the commercial exhibitor category.

Acceptance as a participant in this category is subject to organising committee approval. 

Contact andrew@conferencedesign.com.au if you wish to apply for this offer.

Research Exhibitors*

$2,500 incl GST

Packages are “Exhibition Ready” and include the following: 

  • 3m x 2m Floor Space/Shell Scheme.
  • White panel shell scheme booth.
  • Fascia board with your company name.
  • Your choice of furniture package – click here to view options.
  • 2 x spotlights.
  • 1 x 4 amp power outlet.
  • 1 x wireless internet connection per site.
  • 1 x waste paper basket.
  • Logo and hyperlink on the conference app.
  • 200 word profile on the conference app.
  • 2 x conference registrations per site including social functions.
  • Your booth will be included in the “App Game” at the time of the conference.

To access this offer, organisations must be a university, non commercial research organisation, HE&R associations or projects.

Acceptance as a participant in this category is subject to organising committee approval. 

Individual Sponsorship and Advertising Opportunities

Please contact andrew@conferencedesign.com.au if you are interested in purchasing any of the below items.

Click each heading for full details.

This event is the premiere social event of eResearch 2019.

The Cocktail Reception will be held at a venue nearby the Brisbane Convention and Exhibition Centre providing delegates an excellent environment in which to network and relax with colleagues.

Benefits

  • Two (2) complimentary tickets to the Cocktail Reception.
  • Two (2) pull-up banner displayed in a prominent location during the Cocktail Reception (Sponsor to supply).
  • Opportunity to address delegates during the Cocktail Reception (5 minutes).
  • Verbal acknowledgement as Cocktail Reception Sponsor during the reception.
  • Logo displayed on a joint sponsors slide at the conference.
  • Logo displayed with the Cocktail Reception in the on-line program.
  • Logo printed in the pocket program with the Cocktail Reception.
  • Logo and hyperlink displayed with the Cocktail Reception on the conference app.

We are increasingly reliant upon our mobile devices to stay connected when away from our offices – a conference is the last place you want to run out of battery life. What could be more practical than sponsoring a phone charging station with your branding prominently displayed? Delegates can charge their device at the recharge station with multiple outlets available.

Benefits

  • Logo and acknowledgement as a Recharge Station Sponsor on all conference material including print, PDFs and broadcast emails.
  • Signage on the recharge stations at the conference.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo printed in the pocket program.
  • Logo displayed on a joint sponsors slide at the conference.

As a Plenary Session Sponsor your organisation will be exposed to a large captive audience at the conference. A range of international and national keynote speakers will be invited to present at conference plenary sessions.

Please check the website for confirmed plenary session details.

This opportunity is subject to the approval of session speakers and the committee.

Benefits

  • One (1) pull-up banner in the room during the session (Sponsor to supply).
  • Verbal acknowledgement as Plenary Session Sponsor at the commencement of the relevant session.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo and acknowledgement as a Plenary Session Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo displayed on an individual sponsors slide during the session.
  • Logo displayed with the plenary session in the on-line program.
  • Logo printed in the pocket program with the plenary session.
  • Logo and hyperlink displayed with the plenary session on the conference app.

The coffee cart will have a barista serving coffee, hot chocolate and tea from arrival tea and coffee to the end of lunch on the main conference days (Tuesday – Thursday). The coffee cart includes a barista and up to 300 coffees per day. Power will be available if the sponsor wants to provide a display screen.

Benefits

  • Logo and acknowledgement as Coffee Cart Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Two (2) pull-up banners (up to 1m wide) at the coffee cart (Sponsor to supply).
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo printed in the pocket program.
  • Logo displayed on a joint sponsors slide at the conference.

*Note this opportunity does not preclude other sponsors or exhibitors serving coffee or other beverages from their stand.

This is an opportunity to host a one hour breakfast session during the conference.

Catering costs, AV, speaker, theming and all other associated expenses not mentioned below are in addition to the $5,500 cost of the package and the responsibility of the sponsor.

Package Inclusions:

  • Room hire at the Brisbane Convention and Exhibition Centre
  • The Conference Manager will handle on-line registrations for the breakfast on behalf of the Sponsor via the delegate registration portal. The Conference manager will provide an attendee list (Name, Organisation & Company) to the Sponsor approximately 5 days prior to the conference.
  • The breakfast will be included in the conference program.
  • The opportunity to supply a brief overview of the breakfast for inclusion in the conference program and invitation email.
  • Logo and acknowledgement as a Breakfast Host on all conference material including print, PDFs and broadcast emails.
  • Two (2) pull-up banners displayed in a prominent location during the Breakfast (Sponsor to supply).
  • Logo and hyperlink on the conference app.
  • 400 word company profile on the conference app.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the breakfast.
  • One (1) PDF eSatchel insert (up to 150kb per file).
  • One (1) promotional item at each seat (Sponsor to supply).

*Note this opportunity does not preclude other sponsors or exhibitors organising independent breakfast functions.

**This opportunity is subject to the approval of the conference organising committee.

This is a prestigious branding opportunity to be associated with a particular concurrent session at the conference. Concurrent sessions will be broken into themes allowing you to be associated with presentations that best relate to your organisations interests and values.

Please check the website for confirmed session details.

This opportunity is subject to the approval of session speakers and the committee.

Benefits

  • One (1) pull-up banner in the room during the session (Sponsor to supply).
  • Verbal acknowledgement as Concurrent Session Sponsor at the commencement of the relevant session.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo and acknowledgement as a Concurrent Session Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo displayed on an individual sponsors slide during the session.
  • Logo displayed with the concurrent session in the on-line program.
  • Logo printed in the pocket program with the concurrent session.
  • Logo and hyperlink displayed with the concurrent session on the conference app.

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge and lanyard when they register at the conference.

Benefits

  • Logo printed on each delegate name badge and lanyard.
  • Logo and acknowledgement as Name Badge and Lanyard Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo and hyperlink on the conference website and app.
  • 400 word company profile on the conference website and app.
  • Logo printed in the pocket program.
  • Logo displayed on a joint sponsors slide at the conference.

Delegates will have access to the App Game when on the app during the conference and must visit all exhibitors who have a QR code for delegates to scan. Once you have all QR codes, you will have a secret message to submit to go into the draw.

Winners of the donated prizes will be drawn in the closing session from the completed messages. Winners must be present to win a prize. App Game prizes will be advertised on the website and in the exhibition App Game.

Requirements

  • The sponsor is responsible for the supply of a gift or gift certificate valued at $200 or more. All costs associated with the supply of the gift are at the expense of the sponsor.

The following advertising options are available to reinforce other sponsorship packages or as individual items. For example, an advertisement in the pocket program is a fantastic way to get additional exposure, promote your exhibition stand location and keep your name in front of delegates during the conference.

Opportunities

  • Pocket program (A6 page) – $500
  • eSatchel insert (up to 150kb per file) in the conference app –  $500
  • Promotional Video (up to 20MB) linked to the conference App & Website – $500
  • Signage at the conference (standard pop-up banner) – $600 per sign. Sponsor to supply sign.
  • Plenary Session Seat Drop – $1,200
  • Concurrent Session Seat Drop – $800

Travel and accommodation costs can be a significant inhibitor in attending AeRO and related conferences for participants such as:

  • Students and postdoc researchers
  • Early career professionals
  • Individuals based in rural and remote Australia
  • Individuals based outside Australia
  • Individuals with disabilities

The purpose of the AeRO Scholarship Fund is to:

  • Help alleviate the travel & accommodation costs for such individuals
  • Help with other costs associated with attending such as a support worker or child care

We are seeking contributions from commercial supporters to help fund this new initiative.

Typical funding should cover the following, however the final value of the package will be determined by the number of scholarships being offered, and the destination from which the recipient/s travel:

  • Accommodation & Breakfast for 3 nights at a nearby hotel.
  • Travel Allowance (flights and transfers). Return economy airfares from the recipients nearest major airport, plus airport transfer costs to and from the accommodation provided.
  • Full conference registration at the early Student rate.

Benefits:

  • Karma for helping others in need. Small amounts may have a large impact on others.
  • Verbal acknowledgement as a Scholarship Fund Sponsor at the commencement / conclusion of the conference.
  • Logo, hyperlink, and acknowledgement as a Scholarship Fund Sponsor displayed on the conference website and app.
  • Logo displayed on Scholarship Fund Sponsor slide regularly during conference.

For more information about the scholarship fund please visit http://aero.edu.au/fund/ or contact us.

This is a great opportunity to have each delegate using your branded water bottle at the conference and beyond.

Requirements

The sponsor is responsible for the supply of approximately 500 branded water bottles at the conference. All costs associated with the supply of the water bottles are at the expense of the sponsor.

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship Application Form or completing an on-line Exhibition Booking you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
The opt-in delegate list will be supplied to eligible sponsors prior to the conference and on the Conference App at the time of the conference.The list will include name, organisation, state and email address.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About the conference

eResearch Australasia provides opportunities for delegates to engage, connect, and share their ideas and exemplars concerning new information centric research capabilities, and how information and communication technologies help researchers to collaborate, collect, manage, share, process, analyse, store, find, understand and re-use information.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.

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