Mr. Juan Carlo San Jose1, Mr. Jake Surman1, Ms. Alexis Tindall2, Dr. Shannon Taylor3, Dr. Jackie How4
1UNSW Sydney, Australia, 2University of Adelaide, Australia, 3The University of Sydney, Australia, 4Monash University, Australian Research Council Industry Transformation Training Centre for Cryo-electron Microscopy of Membrane Proteins, Australia
Biography:
Juan Carlo San Jose is as a Research Officer within the University of New South Wales (UNSW) as part of the Research Technology Services (ResTech). He is managing UNSW's research tools and provides consultation services and advocacy for its usage. He has a background in IT and has previously worked as an Application Developer and Data Manager for large-scale research studies.
Jake Surman is a Research Data Specialist within Research Technology Services (ResTech). He has been working for UNSW in varied roles for over 25 years, now helping UNSW researchers manage their data, find technology solutions, and navigate the often-confusing technology, regulations, and policy surrounding research data.
Alexis Tindall is Manager, Digital Stewardship, at the University of Adelaide Library. In this role she leads the Library’s research data management support, and digital preservation activities. In recent research support roles, she has focussed on enabling digital research in the humanities, arts and social sciences, as well as developing and delivering skills and training. She previously worked in museums, and is passionate about digitisation, digitally accessible collections, open scholarship, and discoverable, well-managed research data.
Shannon Taylor is a Research Data Consultant at The University of Sydney only starting the role recently in July 2023. She received her PhD in wildlife health and has a passion for all things animals, however, has decided to pivot to research data. Shannon has recently developed innovative research data management approaches for the non-STEM field including the use of an eNotebook, leveraging her previous experience as a STEM researcher.
Dr. Jackie How has a PhD in medical science from The University of Melbourne. In 2015, she worked reviewing grants at Monash University before moving into a role dedicated to specialist projects including rolling out the mandatory use of e-notebooks in the Faculty of Medicine, Nursing and Health Sciences in graduate research, Monash Institute of Pharmaceutical Sciences, and consulted universities on e-notebook roll-out strategies. She is currently the Centre Manager for the Australian Research Council Industry Transformation Training Centre, CCeMMP, and continues to work with e-notebooks as an educational tool in research and training.
Abstract:
The purpose of this BoF session is to open a collaborative dialogue between attendees around the implementation of digital note-taking tools in research. Digital notetaking tools include Microsoft OneNote and DotMatics LabArchives and do not extend to computing notebooks like Jupyter Notebook.
We will explore the role of digital note-taking tools in enhancing research productivity, collaboration, data security, adoption, and identifying key capabilities that allow adherence to responsible and compliant research principles. The digital note-taking tools utilised by the group will be discussed, with an interdisciplinary perspective. Our objective is to share insights, learn from experience from other users, and collectively improve our research support.
The BoF will involve sharing insights from our group which will then lead into interactive facilitated discussions for peer-to-peer learning covering these key topics:
1. Strategically rolling out, promoting, and establishing digital notebooks as functional research tools.
2. Tool options – gathering requirements and understanding benefits for researchers and for institutions.
3. Best practices – support for users and integration into interdisciplinary workflows.
This BoF is aimed at those involved in the delivery and support of research tools, data stewards, product managers, administrators, library staff as well as researchers.
Participants involved in the session can expect to come out with:
– An understanding of how digital notetaking can be integrated in research workflows and general record-keeping.
– Awareness on what to consider for a compliant and adhering digital notetaking tool.
– Smarter strategies for rolling-out to users and increasing adoption.