Sponsors & Exhibitors Opportunities

Invitation

On behalf of the Organising Committee, we warmly invite your organisation to sponsor or exhibit at the eResearch Australasia 2026 Conference.

The conference runs 26–30 October 2026 at the iconic Melbourne Cricket Ground (MCG) and will bring together around 450 national and international delegates—leaders transforming research through cutting-edge information technology.

Delegates span diverse ICT disciplines and include Australasia’s top researchers, practitioners, and educators from the private, government, and education sectors.

Sponsorship puts your brand in the spotlight, aligning with innovation and leadership while giving you prime visibility among key decision-makers. Major sponsors enjoy exclusive promotional and presentation opportunities—think of it as a winning shot straight to the centre of the action.

Exhibiting gives you a front-row seat to showcase your products and services to a highly engaged audience actively seeking the latest research solutions. Connect with potential clients, collaborators, and sector leaders in a dynamic, high-impact environment.

The exhibition runs Tuesday 27 – Thursday 29 October and features:

• Networking functions hosted on the exhibition floor at the close of the first day’s sessions
• Poster displays throughout the exhibition space
• All catering and conference breaks hosted in the exhibition area

Packages can be tailored to your goals, ensuring a meaningful return on investment.

Join us at the MCG to score big in shaping the future of eResearch. We look forward to welcoming your organisation as a vital part of this game-changing conference.

General Chairs, eResearch Australasia 2026 Conference
Luc Betbeder-Matibet & Rebecca Farrington

Enquiries

Please contact Conference Design to discuss supporting the conference.
+61 3 6231 2999
mail@conferencedesign.com.au

Package Overview

Platinum Sponsor

$38,500 inc. GST

Inclusions

Exhibition Booth

• One (1) 6m x 3m exhibition booth in a prime location, including:
  • White panel shell scheme booth
  • Fascia board with your company name
  • Your choice of two (2) furniture packages
  • Two (2) spotlights
  • One (1) 4-amp power outlet
  • One (1) wastepaper basket

Exhibitor Registrations

• Six (6) exhibitor registrations including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement as Platinum Sponsor
• Logo and acknowledgement on all conference materials (print, PDFs, emails)
• Logo and hyperlink on the conference website and app
• 400-word company profile on the conference website and app
• Five (5) PDF brochures/flyers available for download
• Two (2) promotional videos on the conference website and app
• Logo in the printed program
• 16:9 advert included in rolling slides of all sessions (sponsor to provide artwork)
• Logo displayed on an individual sponsor slide in the plenary hall
• Two (2) pull-up banners displayed in the plenary hall
• Three (3) app push notifications – one per day
• Booth included in the “App Game”
• Lead management software
• Opt-in delegate list (first name, last name, organisation, state, email)

Keynote Presentation

• 30-minute keynote at the conference 
• Logo & hyperlink with the presentation on the website and app 
• Logo in the printed program 
• Verbal acknowledgement as Speaker Sponsor at the start 
• Logo displayed on a slide during the presentation 
• One pull-up banner on-stage (Sponsor to supply) 
• Deadline for program inclusion: 29 June 2026 
  • Presentation title 
  • Abstract (up to 250 words) 
  • Speaker name(s) & affiliation(s) 
  • Biography 

Speaker: Member of your organisation or nominated industry leader. Sponsor responsible for registration, travel, and accommodation. 

Subject to organising committee approval and availability. 

Half-Day Pre/Post-Conference Workshop

• Host a half-day workshop on Monday (pre) or Friday (post) conference 
• Venue hire (half-day) at the conference venue 
• Standard audio-visual 
• Morning or Afternoon Tea 
• Included in delegate registration portal; registration handled by conference managers 
• Included in the conference program 
• Two (2) pull-up banners displayed (sponsor to supply) 
• Logo & hyperlink on the website and app 
• Logo in the printed program 
• Deadline for program inclusion: 29 June 2026 
  • Workshop title 
  • Facilitator/s names & affiliation 
  • Overview and learning outcomes
  • Prerequisites, software or preparation required 

Attendance: Limited to 40 delegates

Sponsor responsible for all facilitator/speaker arrangements and associated costs. 

Sponsor Boardroom

• 5 hours complimentary use during conference days (Tuesday – Thursday)
• Equipped with water, mints, pads, pens, and boardroom set for 10 people
• Additional hours: $100 per hour
  Subject to availability

Gold Sponsor – Two Available

$26,000 inc. GST

Inclusions

Exhibition Booth

• One (1) 6m x 3m exhibition booth in a prime location, including:
  • White panel shell scheme booth
  • Fascia board with your company name
  • Your choice of two (2) furniture packages
  • Two (2) spotlights
  • One (1) 4-amp power outlet
  • One (1) wastepaper basket

Exhibitor Registrations

• Four (4) exhibitor registrations including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement as Gold Sponsor
• Logo & acknowledgement on all materials, website, app, printed program
• 400-word company profile, four (4) PDF brochures, two (2) promotional videos
• 16:9 advert on rolling slides
• One (1) pull-up banner in plenary hall
• Three (3) app push notifications
• Booth included in App Game, lead management software, opt-in delegate list

60-Minute BoF Session

• 60-minute session in the conference program
• Logo & hyperlink on website and app
• Logo in printed program
• One pull-up banner on-stage (Sponsor to supply)
• Deadline for program inclusion: 29 June 2026
  • Session title, speakers, overview, objectives, attendee prerequisites

Sponsor Boardroom

• 3 hours complimentary use (additional $100/hour)
  Subject to availability

Silver Sponsor – Four Available

$16,000 inc. GST

Inclusions

Exhibition Booth

• One (1) 6m x 3m exhibition booth in a prime location, including:
  • White panel shell scheme booth
  • Fascia board with your company name
  • Your choice of two (2) furniture packages
  • Two (2) spotlights
  • One (1) 4-amp power outlet
  • One (1) wastepaper basket

Exhibitor Registrations

• Three (3) exhibitor registrations including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement as Silver Sponsor
• Logo & acknowledgement on all materials, website, app, printed program
• 400-word company profile, three (3) PDF brochures, two (2) promotional videos
• Two (2) app push notifications
• Booth included in App Game, lead management software, opt-in delegate list

15-Minute Presentation

• 15-minute presentation in main conference program
• Logo & hyperlink on website and app
• Logo in printed program
• One pull-up banner on-stage (Sponsor to supply)
• Deadline for program inclusion: 29 June 2026
  • Presentation title, abstract (250 words), speaker name(s) & biography

Sponsor Boardroom

• 2 hours complimentary use (additional $100/hour)
  Subject to availability

Bronze Sponsor – Limited Opportunities Available

$8,000 inc. GST

Inclusions

Exhibition Booth

• One (1) 3m x 3m exhibition booth in a prime location, including:
  • White panel shell scheme booth
  • Fascia board with your company name
  • Your choice of two (2) furniture packages
  • Two (2) spotlights
  • One (1) 4-amp power outlet
  • One (1) wastepaper basket

Exhibitor Registrations

• Two (2) exhibitor registrations including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement as Bronze Sponsor
• Logo & acknowledgement on materials, website, app, printed program
• 400-word company profile, two (2) PDF brochures, one (1) promotional video
• One (1) app push notification
• Booth included in App Game, lead management software, opt-in delegate list

Sponsor Boardroom

• 1 hour complimentary use (additional $100/hour)
  Subject to availability

Exhibition Packages

Juice Cart Sponsor – Exclusive

$9,000 inc. GST

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Juice cart with attendant serving 250 drinks/day (additional drinks at cost)
• Cart branding, verbal acknowledgement, logo & acknowledgement on all materials
• Logo & hyperlink on website and app, 200-word profile, two (2) PDF brochures
• Logo in printed program, joint sponsor slide in plenary hall

Coffee Cart Sponsor – Exclusive

$7,750 inc. GST

Inclusions

The cafe will have a barista serving coffee, hot chocolate and tea from morning tea to afternoon tea each day of the conference. The cafe includes a barista, cafe style furniture, assorted ottomans and up to 300  coffees per day.

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement, logo & acknowledgement on materials
• Logo & hyperlink on website and app, 200-word profile, two (2) PDF brochures
• Logo in printed program, joint sponsor slide in plenary hall

Welcome Reception Sponsor – Exclusive

$6,000 inc. GST

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions
• Three (3) additional complimentary function tickets

Conference Visibility

• Opportunity to address delegates (5 minutes)
• Verbal acknowledgement, logo & acknowledgement on all materials
• Logo & hyperlink on website and app, 200-word profile, two (2) PDF brochures
• Logo in printed program, four (4) pull-up banners (sponsor to supply)
• Logo displayed in conference program and joint sponsor slide

Networking Night Sponsorship – NEW for 2026

We are thrilled to introduce a brand-new Networking Sponsorship opportunity for 2026, giving sponsors the exclusive opportunity to host a dedicated networking function in one of the Melbourne Cricket Ground’s iconic event locations. 

This sponsorship offers a premium platform to engage delegates in a relaxed, social environment while showcasing your brand in a world-class, iconic setting. 

With only four (4) opportunities available, sponsors can select from these unique spaces: 

• $7,500 – The Deck 
• $7,500 – Founders Bar 
• $7,500 – Robert Flower Terrace 
• $7,500 – The Players Changerooms 

This is a high-impact networking opportunity that allows sponsors to create meaningful engagement with delegates in a memorable and informal environment. 

Inclusions

Each Networking Sponsorship Night includes: 

• Exclusive hire of the selected MCG event space for up to 3 hours
• Advertisement on the conference website, with an option for delegates to register interest in attending
• Canape and beverage service for 3 hours for up to 30 people 
• Basic AV for speeches or presentations 
• Naming rights to your event 

Additional Information 

• Venue theming and any expenditure beyond the Canape and beverage package will be billed to the sponsor post-conference.
• Catering beyond the package can be arranged at the sponsor’s discretion (additional costs apply). 

Website Sponsors – Exclusive (Sold)

$5,000 inc. GST

Sponsoring the conference website provides extensive online visibility, reaching a global audience and enhancing brand recognition, credibility, and engagement within the eResearch community.

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Logo and hyperlink on every page of the conference website
• Logo and acknowledgement as Website Sponsor on all conference materials (print, PDFs, broadcast emails)
• Verbal acknowledgement as Website Sponsor during the conference
• Logo and hyperlink on the conference app
• 200-word company profile on the website and app
• Two (2) PDF brochures/flyers available for download
• Logo in the printed program
• Logo displayed on a joint sponsors slide at the conference

Name Badge and Lanyard – Exclusive

$4,000 inc. GST

This high-visibility sponsorship ensures your brand is prominently displayed on every delegate, creating a lasting impression while demonstrating your support for the conference.

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Logo printed on each delegate name badge and lanyard
• Logo and acknowledgement as Name Badge and Lanyard Sponsor on all conference materials (print, PDFs, broadcast emails)
• Verbal acknowledgement during the conference
• Logo and hyperlink on the website and app
• 200-word company profile on the website and app
• One (1) PDF brochure/flyer available for download
• Logo in the printed program
• Logo displayed on a joint sponsors slide at the conference

Pocket Program Sponsor – Exclusive

$4,000 inc. GST

Sponsor the printed program and gain prominent visibility to every delegate while demonstrating your support for industry advancement.

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement during the conference
• Logo displayed on a joint sponsors slide at the conference
• Logo and acknowledgement as Printed Program Sponsor on all materials (print, PDFs, emails)
• Logo and hyperlink on the website and app
• 200-word company profile on the website and app
• One (1) PDF brochure/flyer available for download

Conference Visibility – Printed Program

• Logo on the front cover of the printed program
• Logo on every page of the printed program
• Advertisement on the back cover of the program

App Sponsor – Exclusive

$3,000 inc. GST

Increase your brand visibility and engage directly with delegates through the official conference app.

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Logo and acknowledgement as App Sponsor on all materials (print, PDFs, emails)
• Verbal acknowledgement during the conference
• Logo and hyperlink on the website and app
• 200-word company profile on the website and app
• Logo in the printed program
• Logo displayed on a joint sponsors slide
• One (1) PDF brochure/flyer available for download

Conference Visibility – Conference App

• Logo and hyperlink on the app homepage and main menu
• Dedicated conference app page for your organisation
• Option to include up to five (5) products with dedicated pages and images.

Day Catering Sponsor – Three Available

$3,000 inc. GST

Position your brand as a gracious host, creating a positive and memorable experience for delegates during one day of catering sponsorship (Tuesday, Wednesday, or Thursday).

Inclusions

Exhibitor Registrations

• One (1) exhibitor registration including:
  • Access to all conference sessions
  • Access to all social functions

Conference Visibility

• Verbal acknowledgement as Day Catering Sponsor on your specific day of the conference
• Logo and acknowledgement on all conference materials (print, PDFs, emails)
• Logo and hyperlink displayed with your day’s catering breaks in the program
• Logo on signage at catering stations
• Logo in the printed program next to your day’s catering breaks
• Logo displayed on an individual sponsor slide in the plenary hall on your day
• 200-word company profile on the website and app
• One (1) PDF brochure/flyer available for download

Advertising Enhancements

Enhance your sponsorship or participation with targeted advertising:

• Printed program advert – sponsor to provide copy – $1,000
• Brochure/flyer/video on conference website and app – $500
• Signage at the conference (standard pull-up banner, sponsor to supply) – $600 per sign

Acceptance

Acceptance of all applications is subject to our approval and we reserve the right to decline any application.

Payment

Payment is required within 7-days of Conference Design issuing your tax invoice. Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Currency and GST

All prices are quoted in Australian Dollars (AUD$) and include GST, unless otherwise stated.

Confirmation of Bookings and Tax Invoice

Once you have completed an online booking, you will be sent a confirmation email with a PDF Tax Invoice.

Point of Contact & Conference Updates

You will provide a single point of contact when booking to coordinate your participation. All information and updates will be sent via email to your point of contact.

EFT Payments

Please include the EFT Reference shown on your Tax Invoice when submitting an EFT and email Conference Design the details including date, amount and your bank’s reference.

• BSB: 017 010

• Account #: 1085 82575

• Account Name: Conference Design Pty Ltd

• Bank: ANZ Bank, 61 Liverpool Street, Hobart 7000

• Swift Code: ANZBAU3M

Credit Card Payments

Credit card charges appear as Conference Design Pty Ltd on your card statement. When using the online payment system credit card transactions will be processed directly by ANZ eGate and Conference Design does not store or transmit your credit card details. ANZ eGate is a secure and PCI compliant platform.

Attendee Numbers

We will promote the event to maximise participation, but we do not guarantee a minimum number of attendees either onsite or online.

Package Inclusions & Associated Costs

Refer to the sponsor and exhibitor prospectus for inclusions for each package. All costs associated with your inclusions in the event will be borne solely by you and we shall have no liability for any costs unless we have explicitly agreed in writing.

No Cancellation of your Booking

All payments are non-refundable once an application has been accepted. If you are no longer able to attend the event, please contact Conference Design to discuss your participation.

Cancellation or Postponement of an In-person Event

We do not accept any liability for losses incurred, including but not limited to travel, accommodation, exhibition and displays, or any other costs or expenses, if the in-person Event is cancelled or postponed due to unforeseen circumstances or any occurrence that renders performance of the Event inadvisable, illegal, impracticable or impossible in our sole opinion. An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

If an in-person conference is cancelled or postponed, refunds will not be issued but available funds will be credited towards an online conference or an in-person conference.

Moving to an Entirely Online Event

If we believe, at our sole discretion, that a hybrid or in-person event needs to be held entirely online, all bookings will be transferred to the online event. The package fees will be revised to reflect an online format and you will be refunded any difference between the in-person and online package fees. Full refunds of sponsor and exhibitor bookings will not be available due to an event moving online.

Changes

We reserve the right to change any and all aspects of the event, including but not limited to, the name, themes, content, program, speakers, format, performers, hosts, moderators, venues, and times. We reserve the right to amend or remove any sponsorship package, exhibition package or exhibition floor plan.

Disclaimer

Every effort has been made to present all the information accurately, however, we do not accept any liability for any inaccuracies in any published information. We will correct any published information as soon as possible and advise you accordingly.

Code of Conduct and Disruptive Behaviour

You agree your representatives will abide by the Conference Code of Conduct.

Codes of Practice

Where relevant, we urge you to observe and follow the Codes of Practice of the Medical Technology Association of Australia (MTAA) which are available at www.mtaa.org.au. This includes sponsors and exhibitors who may not be members of the MTAA. We also encourage sponsors and exhibitors to adhere to the Medicines Australia Code of Conduct and associated guidelines available at https://medicinesaustralia.com.au/code-of-conduct/.

Revocation of Participation

We may revoke an agreement with you, if we believe, in our sole opinion, the participation of an organisation is prejudicial to the interests and objectives of the event Host.

Product or Service Endorsement

Your participation in the event or sponsorship of any activity does not indicate endorsement of your products or services and must not be stated or inferred in any way.

Exhibition Floor Plan

The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale but accurately represents the position and sizes of exhibition spaces at in-person conferences.

Allocation of Exhibition Space

Exhibition spaces are selected when booking online. We may revise allocated spaces after taking into account an organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant by us.

Insurance

No insurance is provided.

All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and product liability cover and professional indemnity insurance. You will need to provide a certificate of currency to confirm your participation onsite.

Indemnity

You shall indemnify the Host and Conference Design for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Host or Conference Design are found to be negligent.

Supply of Goods and Services

The supply of any goods, services, samples or advice is entirely at your own risk.

Security

Valuable items should NOT be left unattended at your exhibition space at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives

Anyone from your organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the in-person meeting and exhibition areas.

Registration Terms and Conditions

All terms and conditions listed on the Registration page apply to your representatives.

Custom Stands

All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 3.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Opt-in Delegate List

The opt-in delegate list will be supplied to eligible sponsors and exhibitors prior to the conference and will include name, organisation, state and email address.  The list provided will exclude the names of delegates who have not provided their consent.

Interactive Exhibitions

Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Signage at the venue

Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays

Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue

You indemnify us from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your organisation.