We’re excited to have you joining us at the MCG. This guide contains everything you’ll need to prepare for the conference, from key deadlines and marketing opportunities through to exhibition logistics and bump-in information.
If you can’t find what you’re looking for, our team is always happy to help.
Conference Design
mail@conferencedesign.com.au
+61 3 6231 2999
Melbourne Cricket Ground (MCG)
Brunton Ave, Richmond VIC 3002, Australia
The exhibition precinct encompasses both the Betty Cuthbert Lounge and Bar area as well as Jim Stynes Room
Contact the exhibition supply company for:
Contact the freight forwarder for:
Go straight to your stand and begin setting up. Conference staff will deliver your name badges and an exhibitor pack to your stand.
Bring a high-vis vest as the venue requires one to be worn during bump-in if the stand build is still in progress.
Times may change – check the program page for updates.
The standard exhibition package includes:
Exhibitors and sponsors are responsible for all freight arrangements to and from the conference venue.
Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.
Your staff need to ensure all steps are completed before leaving the exhibition.
Sensitive and over-sized freight must be removed on the bump-out day.
Register your representatives 90 – 60 days before the conference. Accommodation bookings can be made when registering. A registration is required to access the exhibition area.
Register via the link provided in your confirmation email.
The conference app provides an integrated lead capture feature, allowing exhibitors to scan attendee badges and collect contact details seamlessly.
For detailed instructions, refer to the Lead Management web page.
The app game is designed to encourage delegates to visit and engage with exhibitors. All sponsors and exhibitors will be issued a unique QR code for the game. Delegates must scan each code using the conference app to participate.
You may choose to display your code prominently to reduce interruptions or keep it hidden to encourage direct interaction. To be eligible for the draw, delegates must scan all sponsor and exhibitor QR codes. The winner will be announced during the closing session.
Sponsors and exhibitors are welcome to donate prizes for the game. To contribute, please contact mail@conferencedesign.com.au.
Prizes can either be brought to the conference or sent directly to the winner afterward. Your prize and organisation name will be acknowledged in the conference app.
Car park entry is via Entrance A off Brunton Avenue. Vehicles over 1.2m in height will be directed to Entrance E.
Scan your parking pass* at the security gate, then park near Lifts 9–11 (Red Lift Wall) or Goods Lift 8 for larger bump-in/bump-out items.
Take the lifts to Level 2 and follow the signage to the Betty Cuthbert Lounge.
* To receive your parking pass please complete the form below by Monday 7 September. Please note: 1 pass per exhibitor. Limited passes available.
Refer to the prospectus to confirm the advertising and marketing benefits included with your package.
We recommend including a contact email address, web address and phone number in your profile so customers can get in touch.
Short alerts sent via the conference app and online conference platform (eligible sponsors only).
Include a brief message highlighting your booth, special offers, prize draws, session times, or key info delegates shouldn’t miss. Aim for concise, action-oriented language.
Included for eligible sponsors and available for purchase.
The design and supply of print-ready artwork by the due date is the responsibility of the advertiser.
Inserts will be linked to the eSatchel section of the conference app.
Included for eligible sponsors and available for purchase.
Videos will be linked to the eSatchel section of the conference app.
Note: Please ensure your video is publicly viewable or set to unlisted so it can be accessed without restriction.
Please note that satchels inserts will not be offered at the conference.
This approach is intended to reduce waste and promote sustainability, while also encouraging delegates to engage directly with exhibitors. Attendees are invited to visit display booths to collect any materials or promotional items they may need.
You can find the full sponsors and exhibitors Terms and Conditions on the sponsors and exhibitors opportunities page.
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